DAFR8600 Indicator/Abbreviation Descriptions
STARS Operator Class from the D66 Descriptor Table. Identifies up to seven Transaction Codes, or ranges of Transaction Codes, that the user may use.
For most agencies:
STARS Operator Class 12 is for data entry.
STARS Operator Class 17 is for either:
ACCOUNTING TRANSACTION code.
Blank – No access to accounting transactions
0 – Inquire only
1 – Entry allowed for own agency
2 – Entry allowed for agencies specified in DATA ENTRY AGCYS RANGES
Permissions to release batches.
0 – User cannot release or override batches online
1 – User can release batches online
2 – User can release batches online, and can override out-of-balance conditions to force online posting of batches.
3 – Treasurer's Office Release, edits only allow release of batch types J or I.
Note that overridden out-of-balance batches will post to the error file if batch edit mode is '1' or '0'. If the edit mode is '2', out-of-balance batches cannot be overridden.
SCO does not allow the use of RELEASE FLAG '2'.
AGENCY RANGES, each one consisting of up to two three-digit AGENCY codes.
Identifies agencies for which the user may enter/view accounting transactions. These allowed only when the SECURITY ORG is '000' and the ACCOUNTING TRANSACTION CODE is set to '1' or '2'.
Allowable BATCH EDIT MODES for the user.
0 – User can only use EDIT MODE OF '0'
1 – User can use EDIT MODES of '0' or '1',
2 – User can use EDIT MODES of '0', '1', or '2'. SCO use only
SECURITY ORGANIZATION
May be used to assign unique Batch Agencies within one financial agency. If the SECURITY ORG code is '000' and the ACCOUNTING TRANS code is '2', the operator will be allowed access to multiple agencies. To accomplish this, the DATA ENTRY AGCYS range(s) must be entered.
WARRANT WRITING FILE MAINTENANCE access indicator:
Blank – No access to the Warrant Writing File function
0 – Inquiry only
1 – Inquiry and update allowed, which enables the operator to delete and release transactions for warrant writing
The Warrant Writing File Maintenance functionality is not currently used.
WARRANT STATUS indicator:
Blank – No access to the Warrant Control screen
0 – Inquiry only to the Warrant Control and Warrant Detail screens
1 – Inquiry and update allowed to the Warrant Control for only stop payments, lift stop payments, and cancels
2 – Inquiry and update allowed to the Warrant Control for only stop payments, lift stop payments, cancels, and uncancels
3 – Inquiry and update allowed to the Warrant Control for only redemptions and unredeems
No user outside of SCO is allowed a WARRANT STATUS of '3'
ROTARY REDEMPTION
View the redeemed Rotary/Sight draft file from the STARS ROTARY/SIGHT DRAFT INQUIRY Screen (S056).
Blank – no access
0 – Inquiry only.
STARS APPROVAL LEVEL
0 (low) through 9 (high). A user (operator) can release a transaction that has a Transaction Code with an approval level equal to or less than theirs.
For Most Agencies:0 –Not currently in use. (Data entry personnel can release; no initials on batch release.)1 – Data entry personnel can release, initials show in AL1 batch release field. Not applied to any transactions for release. Only used to show data entry person has completed their entry and the batch is ready for pre-processing (pre-audit) review.2 – Pre-audit personnel can release, initials show in AL2 batch release field. Also used for pre-encumbrance release.3 – Expenditure release approval personnel can release, initials show in AL3 batch release field. Most commonly used for agency batch release of expenditures, etc.
For Special use:4 – Specialized loan, reinsurance, EIS, and GRS release approval personnel can release, initials show in AL4 batch release field.5 – Usually only controlled interfaces have this approval level. Specialized expenditures such as vendor payments without vendor numbers, university reimbursements, and transfers from US Treasury personnel can release, initials show in AL5 batch release field.6 – DFM approval personnel can release, initials show in AL6 batch release field. Also for manual warrants, EIS savings bonds, unclaimed property transfers, loans between funds, etc. approved and released by SCO.7 – SCO personnel can release, initials show in AL7 batch release field. Used for payroll adjustments, statutory transfers, sight draft control, fiscal year end processing, and adjustments for adding, correcting or balancing files.8 – SCO appropriation and PY adjustment personnel (and STO “J” batch personnel) can release, initials show in AL8 batch release field.9 – Highest SCO approval level personnel can release, initials show in AL9 batch release.
0 – Display standard STARS menu (the data entry menu options will not include S083, ZP File Maintenance)
1 – Display special limited menu (limited options for data entry, financial inquiries, table maintenance, and reporting)
2 – Display expanded STARS menu (expands data entry menu option to include access and update capabilities to screen S083, Cash Transaction Pending File Maintenance (ZP)
Identifies the CICS printer closest to the user. This can also be the ID of the mainframe printer if reports are routed manually to users.
The capability to route print jobs to other locations is performed in the Report Distribution programs.
Blank – User may not perform a fund override.
Only SCO may perform a fund override (1).
WORK DAY INDICATOR for the days when user can access STARS.
W – User has week day access only
E – User has weekend access only
A – User may access the system on any day
WORK HOUR RANGE
Start and end time when a user can access STARS. For most users, between 0600 – 1800, in 24-hour format.
Access to the Report Request Table (S091).
Blank – No access
1 – Inquiry and update
Access to the STARS Security Table (S096).
A user with inquiry only access can only view his/her password.
A user with inquiry/update capabilities and SECURITY ORG of '000' is not able to view the password of any user. This user can delete an existing user, change a user's profile, and add new users.
Access to the STARS New/Help Table (S090):
Access to the Recurring Transaction Table (S550).
Access to the Recurring Transaction Request Table (S093).
Access to the STARS System Management Table (S097).
1 – Inquiry and update – Must have SECURITY ORG '000'
Access to the Report Distribution Table (S095).
Access to the Budget Unit Table (S020).
Access to the Descriptor Table (S023).
0 – Inquiry only for all Descriptor Tables
1 – Inquiry and update by SCO Accounting Operators for specific Descriptor Tables
2 – Inquiry all tables and update by SCO Systems Administration for specific Descriptor Tables
3 – Inquiry all tables and update by SCO Reporting & Review for specific Descriptor Tables
9 - Update by the agency for those Descriptor Tables that allow for Agency specific values.
The D98 Descriptor Table Security Table defines which descriptor table indicators can be used to update each specific table.
Access to the Index Code Table (S024).
9 – Inquiry and update for adds and changes only
Access to the Organization Control Table (S025).
Access to the Program Cost Account Table (S026).
Access to the Grant Control Table (S029).
Access to the Project Control Table (S027).
Access to the Transaction Code Decision Table (S028).
Determines what functions can be performed on the Vendor Edit table (S021). The Vender Edit indicator and Vendor Edit Select indicator must be used together to determine what information a user has access to:
0 – Inquiry vendor information. No access to state employee or bank information.
1 – Inquiry vendor and bank information. No access to state employee information.
2 – Inquiry and update vendor information. No access to state employee information.
3 – Inquiry and update vendor and bank information. No access to state employee information.
4 - Inquiry and update vendor, bank, and state employee information.
If the VENDOR EDIT indicator is blank, the VE SELECT IND must also be blank.
VENDOR EDIT SELECT determines what kind of vendors can be accessed:
Blank – No access to agency specific vendor
0 – Inquiry on statewide vendors only
1 – Inquiry and update on agency vendors only
2 – Inquiry and update on statewide and agency vendors
Access to the ABA File Maintenance Table (S046):
APPROVAL LEVEL indicator that controls which FAS transactions the user may release.
General Rules:
1 – No post and release ability
2 – Post and release non-financial changes
3 – Post and release acquisitions, non-financial changes
4 – Post and release acquisitions, dispositions, non-financial changes
Higher level by special request to SCO
FAS Operator Class that identifies up to seven FAS Transaction Codes, or ranges of Transaction Codes, that the user may use. This field can be blank if the FAS DATA ENTRY indicator is blank or '0'.
Access to the FAS Inquiry/Maintenance Table (S040).
FAS DATA ENTRY indicator:
If this indicator is '1' a FAS Operator Class must also be entered.
Access to the FAS Descriptor Table Inquiry (S030)
1 – Inquiry and update agency tables only
2 – Inquiry and update statewide tables only
3 – No access
(MASS UPDATES). Access to the Mass Change Screen (S041):
This includes mass change and replacement values.
Access to the FAS Location 1 Table (S038):
1 – Inquiry and update - Agency
2 – Inquiry and update – Statewide. Available to SCO only.
PRIOR PERIOD RELEASE indicator gives permissions to release prior period transactions.
Blank – User cannot release prior period transactions
0 – User cannot release prior period transactions
1 – User can release prior period transactions
n/a
Allows access to the Online File Inquiry menu. This is set to a default value on the form and cannot be changed:
Blank – no access on Online File Inquiry
A – Financial and record inquiries allowed
F – Financial inquires allowed
PRIOR PERIOD POST Determines whether the user can post transactions to the prior accounting period.
Y – User is allowed to post transactions to the prior accounting period – this allows users to post to the prior month during the first few days of the next month when STARS prior month is still open.
N - User is not allowed to post transactions to the prior accounting period
(The prior period must be open on the SM table).
PRIOR YEAR POST INDICATOR determines whether the user can post transactions to the prior year (prior year must be open on the SM).
Y – User is allowed to post transactions to the prior year
N - User is not allowed to post transactions to the prior year