Change Transactions in a Batch
You can change transactions in most batches. Do not change transactions in a P-Card (*), G, Z, or Q batch. Contact the DSA Helpline for assistance with those batch types. To change a transaction, first select a batch in the VIEW OR SELECT BATCH HEADERS (S0530) screen. This will open the VIEW BATCH SUMMARY (S520) screen. From there, open the CHANGE BATCH OR VIEW DETAIL TRANSACTIONS (S510) screen to change a transaction. You will then need to update the batch header’s Entered Count and Amount.
1. From the STARS Main Menu, type D in the FUNCTION field and press ENTER. The FINANCIAL TRANSACTION DATA ENTRY (S013) screen will open.
VERSION 3.1 STARS--FINANCIAL TRANSACTION DATA ENTRY MENU S013
FUNCTION: 53
50 ENTER ACCOUNTING TRANSACTION BATCH
51 CHANGE BATCH OR VIEW DETAIL TRANS
52 VIEW BATCH SUMMARY
53 VIEW OR SELECT BATCH HEADERS
54 ENTER ERROR CORRECTIONS
55 RECURRING TRANSACTIONS
2. Type 53 in the FUNCTION field and press ENTER to open VIEW OR SELECT BATCH HEADERS (S0530) screen. The first 13 batches for your agency will be displayed. To view more batches, type N in the FUNCTION field and press ENTER.
3. To be able to select a batch header, type S in the FUNCTION field.
4. Press TAB until the cursor is to the left of the DATE of a batch, type an S or X and press ENTER. The batch will open in the VIEW BATCH SUMMARY (S520) screen.
FUNCTION:S (F=FIRST PAGE, N=NEXT PAGE, S=SELECT BATCH)
AGENCY: 230
S ----BATCH ID---- BATCH EFFECT ENTERED ENTERED COMPUTED
DATE TYPNOMODESTABALDATEALCOUNT AMOUNT AMOUNT
07291999 4 403 3 H Y 072999 0 00001 0000006981.00 0000006981.00
x 08011999 2 101 2 H N 080199 3 00001 0000000555.35 0000001444.23
08031999 5 405 3 H Y 080399 3 00004 0000130050.00 0000130050.00
VERSION 3.1 STARS--VIEW BATCH SUMMARY S520
FUNCTION: F (F=FIRST PAGE, N=NEXT PAGE)
BATCH-ID: AGCY 230 DATE 08171999 TYPE 5 BATCH-NO 505 SEQUENCE 00001
EFF-DATE 081799 STATUS H DISB METHOD MODE 1
EXP/REV BUDG CURRENT
SEQ TC R PCN INDEX PCA SOBJ/DTL UNIT FUND/DTL DOCUMENT AMOUNT
00001 230 1000 01331 5410 CCAA 0001 EXP0000101 0000000300.00
00002 230 1000 01331 5410 CCAA 0001 EXP0000202 0000000100.00
00003 230 1000 01337 5150 CCAA 0349 07 EXP0000303 0000000100.00
00004 230 1000 01301 5070 CCAA 0001 EXP0000404 0000000309.00
BATCH BALANCE
ENTERED COUNT: 00004 ENTERED AMOUNT: 0000000809.00
COMPUTED COUNT: 00004 COMPUTED AMOUNT: 0000000809.00
INTERRUPT:
PF9=BATCH BALANCING, PF10=CHG BATCH/VIEW DETAILS, PF12=VIEW/SELECT HEADERS
On the S510 screen, type C in the FUNCT field.
Type the sequence number of the transaction to change in the SEQUENCE NUMBER field and press ENTER.
Depending on the batch type, a TRANSACTION ENTRY screen will open. Make changes to the transaction as needed.
VERSION 3.1 STARS--GENERAL PURPOSE TRANSACTION ENTRY S501
BATCH: AGY 230 DATE08171999 TYPE 5 NO 505 MODE MASTER EDIT ONLY SEQ-NO 00001
CUR-DOC/SFX: EXP00001 01 TRANS-CODE: 230 RVS: DISB-METH:
REF-DOC/SFX: MOD: BFY: 00 GAAP IND:
INDEX : 1000 HEADQUARTERS SEC AGENCY:
PCA : 01331 SUBSID: PCN:
EXP-SUB-OBJ/DET: 5410 OFFICE SUPPLIES
REV-SUBOBJ/DET:
AMOUNT : 0000000300.00 WARR-NO: BU: CCAA GLA:
DOC TOTAL: 0000000000.00 PROP#: CMP#: CI:
INV-NO : 23456000000000 INV-DESC :
VEND-NO: 800000000 00 NAME : OFFICE PRODUCTS INC
NAME 2:
ADDR : PO BOX 1
CITY : POCATELLO STATE: ID ZIP: 83204
GRANT/PH: PROJ/PH: FUND/DET: 0001 F/O:
MPC: LOC: FAC: TSK:
DOC-DATE: EFF-DATE: 081799 DUE-DATE: INTERRUPT:
4. After making changes, press F5 to have STARS perform look ups to review and validate your data entry.
5. Press F1 or ENTER to save the transaction. The bottom of the TRANSACTION ENTRY screen will read, “Transaction Successfully Changed.”
VERSION 3.1 STARS--CHANGE BATCH HEADER S511
ENTER CHANGES - PRESS ENTER WHEN COMPLETE, PRESS PF10 TO CANCEL CHANGE
BATCH DEPARTMENT: 230
BATCH DATE: 08171999
BATCH TYPE: 5
BATCH EDIT MODE: 1
BATCH NUMBER: 505
EFFECTIVE DATE: 081799
APPROVAL LEVEL: 7
ENTERED COUNT: 00005 ENTERED AMOUNT: 000000909.00
COMPUTED COUNT: 00005 COMPUTED AMOUNT: 000000909.00