Introduction

Reports can be run in IBIS that will show your agency details of Statewide Classification structure.

In Online Reporting on the SCO Web site, several DAFR Reports are available.

Organization Structure Reports

DAFR6640
Organization/Index Hierarchy
Lists all of the organization structure including agency, division, bureau, section, unit, and the corresponding Index within each structure hierarchy. You can request this report for one or multiple fiscal years using SS1 for the four-digit beginning fiscal year and SS2 for the four-digit ending fiscal year. This will report only that organization structure which has not been purged.

Program Structure Reports

DAFR6660
Program/PCA Hierarchy
Lists all of the program structure including agency, function, activity, program, element, PCA1, and the corresponding PCA within each structure hierarchy. You can request this report for one or multiple fiscal years using SS1 for the four-digit beginning fiscal year and SS2 for the four-digit ending fiscal year. This will report only that program structure which has not been purged.

DAFR8560
PCA Table Listing
Lists all PCA codes on the PCA table with all the “lookup” structure information.

Other Structure Table Reports

Budget Unit

DAFR8540
Budget Unit Table Listing
Lists all of the Budget Unit tables with their corresponding lookups, controls, and Fund. You can request this report for one or multiple fiscal years using SS1 for the four-digit beginning fiscal year and SS2 for the four-digit ending fiscal year. This will report only the Budget Units that have not been purged.

Grant

DAFR8590
Grant Control Table Listing
Lists all of the grant tables with their corresponding lookups and controls. This will report only the Grants that have not been purged.

Project

DAFR8580
Project Table Listing
Lists all of the Project tables with their corresponding lookups and controls. This will report only the Projects that have not been purged.

General Ledger, Subsidiary, and Transaction Code Reports

Trial Balance Reports 

NOTE:  All trial balance reports show all G/L categories (assets, liabilities, etc.) and list each subsidiary under the respective G/L account.

DAFR0104
Trial Balance by Grant
List trial balance by Transaction Year, by Fund/Detail, and by Grant/Phase. Totals by Grant then Fund.

DAFR6960
Statewide Trial Balance by Fund
Lists trial balance by Transaction Year and by Fund. Shows each G/L account and subsidiaries accumulated statewide. It shows the beginning balance, debits, credits, and ending balance.

DAFR8160
Trial Balance by Fund/Grant
List trial balance by Transaction Year, by Fund/Detail, and by Grant/Phase. Accumulates by Grant then Fund
NOTE: Retain June 30 DAFR8160 for LSO audit.

DAFR8180
Trial Balance by Fund, GL Acct, & Transaction Code
Lists a trial balance by Fund, G/L account, then transaction code. Shows the beginning balance, debits, credits, and ending balance for each transaction code posted to the G/L account.
NOTE: Retain June 30 DAFR8180 for LSO audit.

DAFR8750
(enter D31 in the Special Select 1 field when requesting)
Descriptor Table Report – D31 General Ledger Account
Lists all general ledgers on the General Ledger Account Table by G/L Account, Reference Data, and Title.

Subsidiary Reports

DAFR6980
Subsidiary Transaction Analysis Report
Shows individual subsidiary transactions processed during the month.

DAFR8750
(enter D32 in the Special Select 1 field when requesting)
Descriptor Table Report – D32 Subsidiary Table
Lists all subsidiaries on the Subsidiary Table by G/L Account, Subsidiary Number, and Subsidiary Title.

Transaction Code Reports

DAFR8640
Transaction Code Decision Table List – AutoDoc
Lists all of the transaction codes for STARS data entry. Shows the transaction codes, general ledger accounts, enter requirements, how the transaction posts to different files, the approval level, and a brief explanation of the transaction code usage.

DAFR8740
GLA vs. Tran Code Cross Reference
Lists all of the STARS general ledger accounts and the transaction codes that post to each G/L account. It shows if the TCs debit or credit the general ledger account and provides the title of each transaction code.

DAFR8750
(enter D50 in the Special Select 1 field when requesting)
Descriptor Table Report – D50 Transaction Code Comment/Approval Table
Lists all transaction codes on the Transaction Code Comment/Approval Table by transaction code, approval level, and title. This information is included in the DAFR8640 by transaction code.