CA - Completion of Probation

Purpose: Moves a classified employee from probationary status to permanent status. This change reason may only be used when an employee satisfactorily fulfills their probation and reaches their limit for probationary hours of 1040 (2080 Peace Officers). 

 

A CA (completion of probation) can be submitted in IPOPS or generated by the payroll processing system.

 

Generated CA process:

  • When an employee is hired or transferred into a probationary position, their record is updated with a probationary appointment date equal to the hire date or transfer effective date. 
  • As the employee is paid, their CSS hours add to their 'probationary CSS hours.
  • Once the employee reaches their probationary limit, their record is updated with a 'probation complete date' of the date their reached their hours.   
  • If an employee has reached their required probationary hours and there is not a current performance evaluation on file, the system will check for 30 calendar days from the date they reached their hour limit.
  • After calendar day 30 a CA will be automatically generated regardless of whether there is a performance evaluation on file or not. 
  • The effective date of the generated CA will be the date the employee reached their probationary hours.
    • Note: If the effective date is earlier than the last action on an employee's record, it will process with the effective date of the last action and a retro date of the date the employee completed probation. 

Requirements for processing a CA in IPOPS:

  • A current evaluation is required. 
  • Performance evaluation end date must be equal to or greater than the probation appointment date.
  • Current appointment code combination must have a B, V or X (B = Probationary Entry, V = Voluntary Probationary, X = Probational Promotion) in the second character of the appointment code combination.
  • Permanent Record Information is required with the 'CA' Completion of Probation.

 Other CA Resources:

ILV - LEAVE INQUIRY - AGENCY

Employees Nearing Completion of Probation as of Pay Period End Date XXXXXXXX AU444939

Completion of Probationary Period (generated) AU443166

 
Field Requirements

X=  Required

O= Optional

Hourly/Daily Employees

​Appt TypeRetro Date
​XO​