​ILV - LEAVE INQUIRY - AGENCY

Purpose:  This inquiry screen is used to view an employee's current leave accrual, leave taken, balances and the dollar value of the unused leave.  The leave shown on the ILV screen is agency specific.
 
 
Required Control Fields:
 
Field IdentifierDescriptionLength
USER INIT:User's Initials3
COMP NBR:Your State Organization Code3
FISCAL YEAR/SSN:Requested employee's SSN9
TRAN CODE:Inquiry Screen Identifier - ILV3
SECURITY CODE:User's Assigned Security Code4
 
 
Reported Fields:
 
CSS HOURS:Total statewide credited state service hours.
AGY CSS HOURS:Total agency credited state service hours.
MULTIPLE AGENCY:

'Y' if employee active at another agency.

'N' if employee active at only the selected agency.

8MO TMP DATE: 
8MO TEMP CSS HRS: 
AS OF PAY DATE:Actual Pay Date
PAY PER END DATE:Pay Period End Date
PROB APPT DT:Effective Date of Probationary Appointment
PROB CSS HRS:Probationary Hours Accrued Towards Probationary Limit.  ('MDS' hours will not be added to this amount.)  Hours will accrue when the employee's appointment code combo has a 'B', 'V' or 'X' in the second byte of their appointment code combo.
PROB CMPLT DT:The date the employee reached their probationary hours limit.
LAST PP ACCRUED: 
LAST PP TAKEN: 
YTD LV ACCRUED: 
YTD LV TAKEN: 
TOTAL BALANCE:Current comp time and the previous (6) month comp time.
CUR 6MO COMP BAL:Current covered comp time balance.
HIGHEST RATE (H):Can be 'A' annual, 'D' daily or 'H' hourly.  The rate will only be displayed when the indicator is 'H'.
DOLLAR VALUE:Current hourly rate x Total Balance.
COV-COMP:Covered Comp (overtime) balance.
​EXEMPT-COMP:​Exempt comp (overtime) balance.
RHH:Regular Hours Held.
OCH:On-Call hours earned balance.
MILITARY:Number of hours coded as 'MLF' (maximum 159 hrs and FLSA = 'F') or 'MLT' (maximum 120 hrs). 
 
Note:  The Last PP Accrued and Last PP Taken fields for COMP, RHH, OCH and MILITARY will be blank after the Adjustment Payroll is ran at Fiscal Year End.  These fields will be re-populated with the correct amounts after the next Final Payroll has been processed.
 
Additional Information:
 
Message '**EMPLOYEE NEAR OR AT MAX LEAVE ALLOWED**'
  • Military – When the difference between Military Leave Taken in the current Calendar Year is less than 20 hours of the max, (MLF - 159 hours or MLT - 120 hours).
  • Exempt or Covered Comp – When the difference between the total of Exempt Comp and Covered Comp is less than 20 hours of the max of 240.0 hours, (or 480.0 hours – FLSA L).
The column titled 'MILITARY' displays calendar YTD hours, both for MLT and MLF taken.  The IOE screen displays the specific earnings code and hours for Military leave. Year to date accruals are based on pay dates, not on dates leave is coded.
 
Example: