AP - Acting Appointment (classified agencies only)

Purpose: This action allows an agency to appoint a classified employee with permanent status into a position of higher classification for a limited period of time (1040 hours). The FTE should be coded as .50 (six months).  If the Pay Period Hours = 80.00, the Work Type should be 'PB'.  Use the Work Type Codes table if the position's Pay Period hours are less than 80.0.  
 
When an employee is hired into a classified position, some fields will be auto-populated on the IPOPS form.  The following fields will be populated based on the Change Reason, Position Type and the Appointment Type Combo:  Suffix, Class Code of the Position, FTE and Pay Period Hours from the Position, Schedule/Grade of the Class Code and FLSA Code for the Class Code,  The only Appointment Codes available in the drop-down are based on the combination of the Change Reason, Position Type and the Appointment Type Combo.  The Leave Codes are limited in the drop-down based on the populated fields.  If the PCN is changed, all auto-populated fields will be removed, any of the fields with information entered by the user will not be removed.
 
The user will receive the following error message if the employee is not active.
 
 
Must be a valid FLSA, Appointment Code, Leave Code combination. FLSA, Appointment Code and Leave Code Combinations
 

The following error will be displayed if the employee is on entrance probation or in a non-classified status.
 
 
The FTE must be coded as .50 (six months).
 
 
When the 'AP' change reason is selected, CAR is the only appointment code combination that may be used.  An 'IA' change reason will be system generated for the prior PCN one day prior to the effective date of the 'AP' change reason. The pay status on the 'IA' generated change reason will be equal to 'I' (inactive without pay).
 
If an employee has an active hourly rate override, the override end date will be system generated one day prior to the effective date of the 'AP' change reason (no message is displayed in IPOPS). 
 
Note:  The action may change the employee's FLSA code from Covered to Exempt. Users will receive an error message if the FLSA Code, Appointment Code Combo and Leave Code combination is invalid.  For valid combinations, go to the FLSA, Appointment Code and Leave Code Combinations combination table.
 

Field Requirements

X=  Required

O= Optional

Hourly/Daily Employees

Appt. TypeSuffix​Pay StatusWork Type​Class CodeFTE​Pay Period Hours​Pay Group

Schedule Grade

Step​Time Sheet Req.​Rate Indicator​Rate SalaryUnemploy. Indicator​FLSA Code​Leave Sched.Overtime Accrual​RHH Accrual​Shift Indicator​DHR Register Number​System Generated
​XX​XX​XXXXXOXX​XXXXXX​OOIA
 
Appointment Updates  Personnel Approval Cycle