XN - Transfer into Non-Classified Service

​ Purpose: This action allows an agency to transfer a classified or non-classified employee from one agency to another into a non-classified position.
 
The 'XN' change reason cannot be used by a classified agency appointing an employee into a classified position.
 
 
Must be a valid FLSA, Appointment Code, Leave Code combination.  FLSA, Appointment Code and Leave Code Combinations.
 
 
 
If a position status of 'A', 'I' or 'B' is found, the following messages will be displayed.
 
 
 
 
If a position status of 'X' is found, IPOPS will compare the effective dates. The effective date of the 'XO' cannot be more than three days prior to the effective date for the 'XN' transaction, if it is more, the following error message will be displayed. There cannot be a break in service when using the 'XN' change reason.  A break in service (according to the Division of Human Resources (DHR) and Statewide Policies) is one day, not including Saturday and Sunday.
For example:
·         If the employee terminated on Tuesday and was rehired Thursday, this would be a one day break in service.
·         If the employee terminated on Friday and was rehired on Monday, there is no break in service.
 
 
 
If a position status of 'T' (not on the termination file) is found, the following message will be displayed.  Select change reason 'AX'.
 
 
 
If the employee is on the termination file, the following message will be displayed.  Select change reason 'AX'. 
 
 
The Adjusted Contract Salary must be entered when hiring an employee with a rate indicator of 'A' (annual).
 
 
Upon completion of the Employee Position Information, Employee Information and State & Federal Tax Information, you will need to visit the Employer Deduction Information tab (updates are not required).  You will not be able to send the document to an internal approver or agency authorizer until this is done.
 
For additional information please use the following links:
           
A valid e-mail address is required.
 
 
 
Note: Employees working at more than one agency (not including BSU, U of I or ISU) who are eligible for PERSI, need to be coded as PERSI eligible at all agencies.

(For questions regarding an employee's eligibility, contact PERSI or refer to Idaho code 59-1302.)

The employee's eligibility should be reviewed when the employee terminates from the other agency.

 
The Direct Deposit Information and Employee Deduction Information can also be established at this time.
 
Use the following links for additional Direct Deposit and Employee Deduction information:
          
 
 
There will be a 'No Modifications' message displayed in the archive if there are no voluntary deductions processed with the document.
          
After all yellow mandatory sections (tabs) and any of the black optional sections (tabs) have been completed, the document can be sent to an Internal Approver or Agency Authorizer.
 

Field Requirements

X=  Required

O= Optional

Hourly/Daily Employees

Appt. TypeSuffix​Pay StatusWork Type​Class CodeFTE​Pay Period Hours​Pay Group

Schedule Grade

Step​Time Sheet Req.​Rate Indicator​Rate SalaryUnemploy. Indicator​FLSA Code​Leave Sched.Overtime Accr​RHH Accrual​Shift Indicator
​XX​XX​XXXXXOXX​XXXXXXO
 

Annual Employees

Appt. Type

Suffix​Pay StatusWork Type​Class CodeFTE​Pay Period Hours​Pay Group

Schedule Grade

Step​Time Sheet Req.​Rate Indicator​Rate SalaryUnemploy. Indicator​FLSA Code​Leave Sched.Overtime Accrual​RHH Accrual​Shift IndicatorOverride AmountOverride Start DateOverride End Date​Adj Contract Amount
​XX​XX​XXXXXOXXX​XXXXXO​OO​OX
 
IPOPS Appointments  Personnel Approval Cycle
 
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