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XD - Transfer from other Agency - Demotion (Classified only)

Purpose: This action allows an agency to transfer an active classified employee with permanent status from one agency to another, into a position with a lower pay grade.

When an employee is hired into a classified position, some fields will be auto-populated on the IPOPS form. The following fields will be populated based on the Change Reason, Position Type and the Appointment Type Combo: Suffix, Class Code of the Position, FTE and Pay Period Hours from the Position, Schedule/Grade of the Class Code and FLSA Code for the Class Code, The only Appointment Codes available in the drop-down are based on the combination of the Change Reason, Position Type and the Appointment Type Combo. The Leave Codes are limited in the drop-down based on the populated fields. If the PCN is changed, all auto-populated fields will be removed, any of the fields with information entered by the user will not be removed.

The 'XD' change reason cannot be used by non-classified agencies or by a classified agency appointing an employee into a non-classified position.

Must be a valid FLSA, Appointment Code, Leave Code combination. FLSA, Appointment Code and Leave Code Combinations.

If a position status of 'A', 'I' or 'B' is found within another agency, the following messages will be displayed.

If a position status of 'X' is found, IPOPS will compare the effective dates. There cannot be a break in service when using the 'XD' change code. The effective date of the 'XO' cannot be more than three days prior to the effective date (02/01/2012) for the 'XD' transaction, if it is more, the following message will be displayed. A break in service (according to the Division of Human Resources (DHR) and Statewide Policies) is one day, not including Saturday and Sunday.

For example:

· If the employee terminated on Tuesday and was rehired Thursday, this would be a one day break in service.

· If the employee terminated on Friday and was rehired on Monday, there is no break in service.

If the employee's position at the old agency is non-classified, the following message will be displayed.

If a position status of 'T' (not on the termination file) is found, the following message will be displayed.

If the employee is on the termination file, the following message will be displayed. Select change reason 'AL', 'AS' or 'AX'.

Upon completion of the Employee Position Information, Employee Information and State & Federal Tax Information, you will need to visit the Employer Deduction Information tab (updates are not required). You will not be able to send the document to an internal approver or agency authorizer until this is done.

For additional information please use the following links:
Employee Base Information

A valid e-mail address is required.

Tax and Workers Compensation Changes
Employer Deductions

Note: Employees working at more than one agency (not including BSU, U of I or ISU) who are eligible for PERSI, need to be coded as PERSI eligible at all agencies.
(For questions regarding an employee's eligibility, contact PERSI or refer to Idaho code 59-1302.)
The employee's eligibility should be reviewed when the employee terminates from the other agency.

The Direct Deposit Information and Employee Deduction Information can also be established at this time.

Use the following links for additional Direct Deposit and Employee Deduction information:
Direct Deposit
Employee Voluntary Deductions - IPOPS Personnel Actions

There will be a 'No Modifications' message displayed in the archive if there are no voluntary deductions processed with the document.

After all yellow mandatory sections (tabs) and any of the black optional sections (tabs) have been completed, the document can be sent to an Internal Approver or Agency Authorizer.

Field Requirements

X= Required

O= Optional

Hourly/Daily Employees

Appt. Type

Suffix

Pay Status

Work Type

Class Code

FTE

Pay Period Hours

Pay Group