Personnel Remarks

Purpose:  The Personnel Remarks action is used for actions that cannot be completed with a regular change reason on IPOPS, this will communicate to the Division of Statewide Payroll (DSP) that a correction or update needs to be done.  This will allow DSP to correct or update an employee's permanent record.  Remarks should only be used for corrections that cannot be made using other IPOPS actions. 
Used to update credited state service hours, original hire date, termination date, sick/vacation balances that have been accrued on CSS hours per pay date or to remove comp balances for terminated employees.
 
Required Information:
 
Enter the following information in the ‘Remarks’ field of the action:
  • Change Reason
  • Effective Date
  • Position Number - PCN
  • Reason for the correction
  • What fields need to be corrected
 
This information will remain on the IPOPS document for future reference.  Therefore, it is important to enter the most accurate and complete information possible.
 


FILLING OUT THE FORM
 
Fields that are mandatory will have yellow font and must be completed before the document can be submitted or sent to the next reviewer/approver.
 
EFFECTIVE DATE - The system will populate this field with the current date.
 
REMARKS - (Mandatory) Add a detailed description of what needs to be corrected or deleted.  Remarks added will show on the IPOPS document only. The number of characters is unlimited.
 


Routing Information:
 
After completing the document, you need to route it internally for Internal Approval and/or Agency Authorization. In the black header frame at the top of the document is a Send drop down list. Select the appropriate person(s) that this document needs to go to for agency approval and then click on the Send button. When the document has been signed by the agency authorizer it will automatically route to DSP for processing. DSP has the ability to send this form to DFM, DHR, GOV or OGI who can add comments and return. Use this link for the specifics involving comments.
 
 
When the document has completed the process the Document Status is 'Archived'.