IFM - FAMILY MEDICAL

Purpose:  This statewide inquiry screen displays all FML information, by pay date, for an employee throughout the prior 12 months.
 
 
Required Control Fields:
 
Field IdentifierDescriptionLength
USER INIT:User's Initials3
COMP NBR:Your State Organization Code 3
FISCAL YEAR/SSN:Requested Employee's SSN9
TRAN CODE:Inquiry Screen Identifier - IFM3
SECURITY CODE:User's Assigned Security Code4
 
Reported Fields:
 
Field IdentifierDescription
EMPLOYEE:Employee Name
ORIG HIRE DATE:Original (first) hire date with the State.
LATEST HIRE DATE:

Latest hire date with the State.

Note: If an employee has worked at more than one agency the most recent latest hire date will be displayed.

CSS HOURS:Total statewide credited state service hours.
MULTIPLE AGENCY:

'Y' if employee active at another agency.

'N' if employee active at only one agency.

AS OF PAY DATE:Current pay date
PAY PERIOD END DATE:Pay period end date
PRIOR 12-MONTHS:Rolling 12-month period from the current pay date.
​STD/COVID FMLA TAKEN:​Standard and COVID-19 FML taken (FML, FMS, FMV, CVF, CVL, CVP, FMP).
SERVICEMEMBER FMLA TAKEN:Servicemember FML taken (FSL, FSS, FSV).
TOTAL:Standard, COVID-19 and Servicemember added together.
HOURS WORKED:Hours worked (excluding holidays and leave).
MDS HOURS:Military Deployed Service (MDF and MDS hours added upon employee returning to work).
TOTAL:Hours worked and MDF/MDS hours added together (earnings codes with a System ID - 'MDS').
AGY:Agency Code
PAY DATE:Actual Pay Date
TYPE:

Blank - Regular

M -Manual

V - Void

A - Adjustment

S - Special

​STD/COVID FLMA:​Standard and COVID-19 FML for the pay date.
SERVCMBR FMLA:Servicemember FML for the pay date.
HRS WORKED:Hours worked (excluding holidays and leave).
MDS HOURS:Military Deployed Service (MDF and MDS hours added upon employee returning from Federal Military Deployment).
 
Additional Information:
Standard, COVID-19 and Servicemember FML hours taken are totaled and a message will be displayed when the employee is within 80 hours of reaching the maximum number of hours allowed.  When standard FML and/or COVID-19 FML hours are used, the message is displayed when the employee's FML hours are 400 or greater.  If there are regular, COVID-19 and servicemember hours, the message will be displayed when the total number of hours is 960 or greater.  Hours worked (excluding holidays and leave) and MDF hours are totaled to calculate eligibility for FML.  An employee must have worked 1250 hours in the prior 12-month period to be eligible for FML.  Any MVAs processed during the prior 12-month period will be included in the total hours.  It will be necessary to verify these hours were actually worked during the prior 12-month period. 
 
This is a statewide screen and will display information from all agencies the employee has worked during the prior 12-months, regardless of the multiple agency indicator.
 
An example of how the system calculates the prior 12-months is as follows:
 
IFM screen uses the CAL '99000' record containing the most recent Payroll Nbr Paid and it's Done-Flag will have 'DONE' in it.  Except for when Preprocessing has ran, the Payroll Nbr will be updated to the 'current open' payroll and its Done-Flag will have 'NO'.  Therefore, the following method is used to get the correct 12-month starting date to read forward from (on the Recap File) depending on the day you view the IFM screen.
 
Before payroll is ran:  Payroll-Nbr = 13004,  Pay-Date = 02-15-2013, Done-Flag = 'DONE' (on CAL '99000' record).
02-15-2013 minus 352 days = 03-01-2012   (uses one payperiod less than a full year so you will basically be starting from next open payroll back 12 months)
 
After Preprocessing is ran:  Payroll-Nbr = 13005, Pay-Date = 03-01-2013, Done-Flag = 'NO' (on '99000')
03-01-2013 minus 365 days = 03-01-2012   (uses a full year since this is the current open payroll)
 
After Final runs:  Payroll-Nbr = 13005, Pay-Date = 03-01-2013, Done-Flag = 'DONE' (on '99000')
03-01-2013 minus 352 days = 03-15-2012   (date to start reading from for next open payroll back 12-months)
 
 
Example: