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DV - Demotion - Voluntary

Purpose: This action allows an agency to move an employee who volunteers to change from a position in which he/she holds permanent status to a position with a lower entrance salary.

When an employee is hired into a classified position, some fields will be auto-populated on the IPOPS form. The following fields will be populated based on the Change Reason, Position Type and the Appointment Type Combo: Suffix, Class Code of the Position, FTE and Pay Period Hours from the Position, Schedule/Grade of the Class Code and FLSA Code for the Class Code, The only Appointment Codes available in the drop-down are based on the combination of the Change Reason, Position Type and the Appointment Type Combo. The Leave Codes are limited in the drop-down based on the populated fields. If the PCN is changed, all auto-populated fields will be removed, any of the fields with information entered by the user will not be removed.

The user will receive the following error message if the employee is not active.

If the employee is on the 'H' schedule, the incoming schedule/grade must be lower.

Must be a valid FLSA, Appointment Code, Leave Code combination. FLSA, Appointment Code and Leave Code Combinations.

If an employee has an active hourly rate override, the override end date will be system generated one day prior to the effective date of the 'DV' change reason.

If the employee's incoming jurisdiction type is 'C' (classified), the current jurisdiction type must be 'C' (classified). If the employee's current jurisdiction type equals 'N' (non-classified), the incoming jurisdiction type must also be 'N' (non-classified).

A 'VX' change reason will be system generated one day prior to the effective date of the 'DV' change reason.

Note: The demotion may change the employee's FLSA code from Covered to Exempt. When an employee changes from a Covered FLSA code to an Exempt FLSA code, any comp time accrued should be paid off. Users will receive an error message if the FLSA Code, Appointment Code Combo and Leave Code combination is invalid. For valid combinations, go to the FLSA, Appointment Code and Leave Code Combinations combination table.

Field Requirements

X= Required

O= Optional

Hourly/Daily Employees

Appt. Type

Suffix

Pay Status

Work Type

Class Code

FTE

Pay Period Hours

Pay Group

Schedule
Grade

Step

Time Sheet Req.

Rate Indicator

Rate Salary

Unemploy. Indicator

FLSA Code

Leave Sched.

Overtime Accrual

RHH Accrual

Shift Indicator

DHR Register Number

System Generated

*VX - Position Vacated due to Appointment Change - This change reason is system generated to an employee's classification history when an 'AN', 'AT', 'DD', 'DV', 'PI', 'PO' and XW change reason is processed.
Annual Employees