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Creating a Leave Request

Purpose: If an Agency has opted to use Leave Requests, then Employees must complete a ‘Leave Request’ when leave hours are reported on the time sheet.

Upon Approval, Leave Requests 'Reconcile' with the Time Sheet. Specifically, A message appears on the Time Sheet when the Approved Leave Request hours are not equal to the hours listed on the Time Sheet.

Note: The Time and Hours will automatically transfer from the Leave/Overtime Request to the Time Sheet when an Agency has opted to 'Auto Fill Leave Request'

The time sheet cannot be submitted for Review or Approval until Pending Requests are either Approved, Denied, or Deleted and the approved 'Leave Request' hours reconcile with the time sheet. Leave requests can be created, saved or submitted for approval at any time for current or future pay periods.

To create a 'Leave Request', select the pay period from the drop-down list.

The time sheet will open with the dates of the selected pay period.

To request leave, click on the 'Create Leave/Overtime Request' link from the time sheet.

The leave request will open showing the same pay period begin and end dates as the time sheet.

Click the 'Leave Request' radio button to expand the pay period view.

The request can now be completed.

Select a 'Time Code' from the drop-down list.
Enter the 'From' and 'To' dates in the format shown or single click the date heading and select the dates from a Calendar. Only dates from the Pay Period displayed at the top of the request may be chosen.
Enter the 'Start' and 'End' times or single click on the time heading and select the time from the list.
If the 'Time Range' includes lunch, select the appropriate button.

When all the fields are complete, click Add Hrs.

All leave request hours will appear in the summary. There is no limit to the number of leave request entries. Leave entries may be edited (will re-open for changes) or deleted by checking the box for that line.