You may be trying to access this site from a secured browser on the server. Please enable scripts and reload this page.
Turn on more accessible mode
Turn off more accessible mode
Skip Ribbon Commands
Skip to main content
Turn off Animations
Turn on Animations
SCO Website
Currently selected
Cost Distribution Time Entry
It looks like your browser does not have JavaScript enabled. Please turn on JavaScript and try again.
SCOContent LeftColumn TopHeader
Cost Distribution Time Entry
SCOContent RightColumn
Cost Distribution Time Sheets will look similar to the one shown below. Time sheets will vary depending on the agency I-Time structure and which accounting options are used.
From the left hand navigation, under enter time, employees will be able to choose from the current pay period or twenty five (25) additional pay periods. To enter time for a different pay period, click on the down arrow and select the correct time frame.
The following employee information is displayed at the top of the time sheet.
Pay period and pay date
Employee name
Pay location and position
TEL name
Employee class title
Current leave balances will also be displayed.
When coding leave, do not enter more hours than are available.
Agencies may allow their employees to use the
Leave/Overtime Request
from the opened time sheet. The Create Leave/Overtime Request link will not be visible if the agency chooses not to use it.
The time sheet for an employee with 'Cost Accounting' marked 'Yes' on their I-Time profile will load as shown below. In the example below, the agency uses Index and Project for 'Cost Accounting'.
Comments:
Comments can be added by clicking on the add comments link. A text box will open, the number of characters allowed is unlimited and there is no spell check. Once a comment is saved it cannot be removed.
Click on the first line of time where it asks for Time Code
Selecting a time code can be done by:
Typing the time code in (type ahead feature is in place)
Or
By clicking the down arrow and selecting from the list
For additional information on what the time codes represent, click the small down arrow to the right of the time code. A box with descriptions will be displayed as shown in the image below. Highlight and click Select.
Tab to the first day and enter the number of hours to report.
You can enter 8 or 8.0, if you enter 8 and press tab key, the system will enter it as 8.0. The system will only accept one decimal place. If you enter 4.25 hours, 4.2 will be displayed; the last character will be dropped. If more than 24.0 hours is entered into a field (unless using time codes CPP, OCP, RHP, SFT or VCP), the following error message will be displayed.
When 'OK' is clicked, the field will be cleared and a number of hours equal to or less than 24 may be entered. Employees eligible for a payoff may enter more than 24.0 hours in a field when using Time Codes CPP, OCP, RHP, SFT or VCP. When entering more than 24 hours using these time codes, the following warning message will be displayed. "WARNING: You Have Entered More Than 24 hrs For One Day"
Click 'OK' to continue.
Continue entering time and tabbing through each day, entering the hours for that time code. The hours will total at the end of the row and the bottom of each column.
Tab past the 'Total' for the row and enter an Index, PCA, Grant or Project, if needed. If these fields are left blank, they will default to the distribution of the PCN. When overriding the existing distribution, there are not any defaults and all fields must be coded.
Note:
Health and Welfare time sheets will load displaying one line of ACT time for each PCA an employee has.
Selecting an PCA, Index, Grant or Project can be entered by:
Typing the number in (type ahead feature is in place)
Or
By clicking the down arrow and selecting from the list
For additional information on what the codes represent, click the small down arrow to the right. A box with descriptions will be displayed as shown in the image below. Highlight and click Select.
Additional lines of time:
Tab to the next line to enter additional types of time or more distributions for the type of time previously entered.
Select the Time Code from the drop-down list.
A time code can appear on multiple lines to allow for distribution to more than one Index, PCA, Grant and/or Project.
A few of the common codes are:
ACT - Actual Hours Worked
VAC - Vacation Leave Taken
SIC - Sick Leave Taken
HOL - Holiday Pay (State Holidays will be identified by a red box on the day you should enter these hours.) There are different Time codes if you work on the holiday depending on your FLSA codes.
CPT - Comp Time Taken
Note:
If an employee codes more leave than is in their available balance, the payroll system uses defaults to ensure the employee has exhausted all applicable leave balances before converting to leave without pay.
Use this link for a complete list of Time Codes and
Leave Defaults
.
When all time is entered for week one, click on week two and repeat the time entry process.
Total Hours:
Hours for both weeks will be totaled under week two
Override fields can be changed.
Override fields cannot be changed.
The
Override Indicators
can be used to change (override) an employee's record for a single pay period (the pay period they are entering time for). The override fields cannot be changed unless the employee is eligible to accrue Overtime, receive pay for RHH and be eligible for Shift pay.
Employees that are eligible for shift pay can override their 'Shift' indicator. An Approver, a Time Entry Assistant (TEA), and the Central Payroll Officer (CPO) can override both the 'Overtime' and 'Shift’ indicators. A numeric value must be entered to override the first week, second week or both weeks.
Note:
The time sheet for an 'H' hourly employee with a FLSA code 'B', 'D', 'J' or 'Q' will show the OVT field as editable. If the CPO updates this field to something other than 'N', the employee's time will error when payroll is processed.
Submitting your time:
You have the option to:
Save
– Will save what you currently have entered and will allow you to enter time, make changes or add comments later.
Submit
– Will submit the time sheet as it is, and send to the Approver, Reviewer or the Central Payroll Officer (CPO) . After a time sheet has been submitted you will still be able to make changes until the review is complete or the time sheet has been approved.
Comments
– An employee can add comments to their own time sheet. A CPO can also add comments to the employes time sheet.
Reset
– Will not save any current changes it will reset the time sheet to the last time it was saved. If a time sheet has never been saved the time sheet will return to its original blank form.
Status
–
At the bottom of the page there is a status section that will allow you to view your time sheet and know where it is in the approval process. The status section will look like the picture below.
Information on the Status Fields:
Status will be
Awaiting Approval by Approver
Awaiting Approval by Reviewer
Awaiting Completion by CPO
Awaiting Release
When payroll is processed, time sheets will be moved to the Archive database, unless the documents do not have either an employee or an approver's signature. Unsigned documents will be removed when the process for this pay period is complete.
Logging Off:
Click 'Log Off' in the lower left hand corner
If you need to go to another SCO application, click on the Applications Menu.
SCOContent FullWidth Bottom
X
Give Feedback
Local Government Registry
×
Welcome to our new
SCO Site Experience!
We Value Your Feedback
×
Illuminating Idaho's Business Operations
A Statewide Modernization Effort
Luma is a statewide effort to acquire, implement, and sustain a statewide enterprise system that modernizes and transforms the way the State of Idaho does business, improves transparency, and provides a core foundation for the future
send
Luma Newsletter
Subscribe to the Luma newsletter to stay up to date on what is happening with Luma. Get involved. Be an early adopter. Be the champion that brings these solutions to your department.
send
×
Local Government Registry/Audit
Transparent Idaho's Annual Local Government Registry Portal is the gateway for all local governmental entities to register and submit their financial information as required by Idaho Code.
Complete your Registry Submissions
Uniform Reporting Templates
Registry Compliance Latest Master Report
Historical Registry Compliance Master Report
Register for your
StateID
×
Register for your StateID
The SCO Enterprise Dashboard and Service Desk Portal are now available for use.
All State of Idaho employees may now register for their StateID on the SCO Enterprise Dashboard and begin to utilize the SCO Service Portal for an enhanced customer service experience!
Self-Guided Video Assistance
Step-by-Step Instructions
×
accessibility_new
BRANDON D WOOLF, IDAHO STATE CONTROLLER
phone_in_talk
(208) 334-3100
email
info@sco.idaho.gov
search
lock
Applications Menu
LUMA
Change Password
Change Challenge Question
Change Email Address
Sign Out
Skip to main page content
Luma
Transitioning to Luma
Step 1: Watch the Introduction to Luma video
Step 2: Walk through the Employee Journey Map
Step 3: Get to know the upcoming agency-involved events
Step 4: See a brief demonstration of Luma’s functionality
Step 5: Learn what you can do to prepare
Step 6: Interact with User Experience Simulations
Step 7: Learn how Luma will impact your role
Luma Finance and Supply Chain Management
Changes, Impacts, and Values of Finance
Changes, Impacts, and Values of Supply Chain (Procurement)
Learn about your Role
Luma Human Capital Management
Changes, Impacts, and Values of HR
Changes, Impacts, and Values of Time and Pay
Luma Cutover
Change Liaison Dashboard
What's New
Helpful Resources
Luma YouTube Channel
Illuminating Idaho's Business Operations
Transparency
Transparent Idaho
Townhall Idaho
Idaho Statewide Reports
ACFR Readers Guide
Annual Comprehensive Financial Report (ACFR)
Citizens Report
Legal Basis Report
Legislative Handbook
Schedule of Expenditures of Federal Awards (SEFA)
How to Contribute to Townhall
Public Records
Public Record Requests
Employment Verifications
Surplus Property
Local Government Registry
State Employees
Understanding My Timesheet
Access I-TIME
Coding Less Than An Hour
How To Fill Out My Timesheet
Leave/Overtime Requests
Overtime/FLSA
Time Codes
Training
Update My ...
Address
Deductions
Direct Deposit
Federal W-4
Flexible Spending Account (FSA)
Idaho W-4
Medical and Dental
Password
Secondary Email Address
State Employee support and training materials
are located on the Service Portal.
SIGNIN to access the Service Portal
Deferred Compensation
Donate Leave
Holiday Pay Policy
IDEAL - Idaho College Savings Program
OGI - Insurance
NCPERS - Additional Life Insurance
PERSI - Retirement
Sick and Vacation Accruals
About My Paycheck
Net Pay Calculator
Pay Dates
Pay Stubs
Payroll Calculation
Statewide Payroll Policy
Tax Documents
Federal W-4
Idaho W-4
W-2
1095-C
I Lost My ...
Paycheck
W-2
1095-C
Policies
Board of Examiners
Choosing Outside Legal Counsel
Request for Recognition of Assignment
State Moving Policy and Procedures
State Real Estate and Relocation Policy and Procedures
State Surplus Property Policy and Procedures
State Travel Policy and Procedures
Payroll Policies
Affordable Care Act (ACA)
Direct Deposit
Holiday Pay
Family Medical Leave Act (FMLA)
Fair Labor Standards Act (FLSA)
Other Payroll Information
Statewide Payroll Policy
Fiscal Policy Advisory Committee (FPAC)
FPAC Policies
FPAC Guidelines for Fiscal Activities
Boards
Board of Examiners
Agendas, Minutes and Notices
Surplus Property
Policies
BOE Document Search
Deferred Compensation Board (457)
Agendas, Minutes and Notices
Section 218 Social Security Coverage
Fiscal Policy Advisory Committee (FPAC)
Agendas and Minutes
Idaho Fiscal Officer's Association (IFOA)
Agendas and Minutes
Presentations
Bylaws
Land Board
IDEAL College Savings
Board of Canvassers
Idaho Technology Authority (ITA)
Training
On-Demand Training
Affordable Care Act (ACA)
Budgetary
Cash Receipts
Employee Self Service
Enterprise Dashboard and Service Portal
IBIS
IPOPS
I-TIME
P-Card
Payment Services
Payroll Calculation
Purchasing
Recurring Payments
SCO Application Security Access Request
Travel Express
Available Classes and Registration
Support
Luma Public Forms
County Receipts Transmittal Forms
Fixed Asset System (FAS)
Fixed Asset System (FAS) Forms
Online Reporting
STARS
Accounting Forms
Payroll Forms
Vendor Direct Deposit Authorization Form
Vendor Payment Support
Surplus Property
Statewide Accounting System
Adjustments
Budgetary
Cash Receipts
P-Card
Payment Services
Purchasing
Recurring Payments
Travel Express
Vendor Maintenance
Reporting and Review
GAAP Closing Packages
Internal Controls
Resources
FAS Manual
Legacy Payroll and Accounting
Legacy Accounting Archive
Legacy Payroll Guide
Legacy Payroll Applications
Legacy Payroll Processing
Vendors
Direct Deposit FAQs
Direct Deposit Authorization Form
Vendor Remittance
Information Technology
About the SCO Enterprise Dashboard and Service Desk Portal
SCO Enterprise Dashboard - How to Register and Sign in
Data File Transfers
Mainframe Connectivity
Multi-Factor Authentication for the SCO Enterprise Dashboard
Sign in and Password Reset Instructions
SCO Website Troubleshooting Guide
CSC Billing Rates and Services
Security
Security Access Request Application Help
Director Signature Authorization
Security Administrator - Password Reset
Accessibility
Lost
Paycheck
W-2
SCO Service Portal
About
Who We Are
Brandon D Woolf Bio
Duties of the State Controller
History of the State Controller
Official Photos
Communications
All
Accounting
Board of Examiners
First Friday Fraud Facts
General
IBIS
Luma
Payroll
Press Releases
Related Links
National Association of State Auditors, Comptrollers, and Treasurers (NASACT)
National Association of State Comptrollers (NASC)
Social Security Administration (SSA)
Internal Revenue Service (IRS)
Public Employment Retirement Service of Idaho (PERSI)
Office of Group Insurance (OGI)
Idaho Tax Commission
Division of Human Resources (DHR)
Division of Financial Management (DFM)
Idaho Technology Authority (ITA)
Association of Government Accountants (AGA)
Government Finance Officers Association (GFOA)
Government Accountability Standards Board (GASB)
Career Opportunities
Contact Us
arrow_upward
Accessibility Features Bar
large font
normal font
high contrast mode
regular contrast mode
pink colored links
normal colored links
grayscale color mode
regular color mode
underline links
default links
Sign In Window
×
Signing you in...
SIGN IN TO...
LUMA
Access Luma for timesheets, employee self-service, Human Resources, Finance and Supply Management, Expense Management, and Reporting.
IPRO - POWERED BY LUMA
Access your supplier profile, respond to current sourcing events, view your purchase orders, contracts, invoices, and payments.
SCO ENTERPRISE DASHBOARD
Former Employees and authorized Non-State Employees access to Paystubs, Tax forms and Townhall Idaho.
LUMA TRAINING LAB
An environment for Instructed Lead Training and classroom exercises.
SCO LEGACY APPS
Maintain Security Access Request forms, non-LUMA Surplus Property, and view historical data in SAS.
Challenge Question
What is the name of your first pet?
What was the name of your first grade teacher?
What did you want to be when you grow up?
What was your first car?
What is the brand name of your favorite beverage?
What is the first concert you attended?
Who is your favorite cartoon character?
Challenge Answer:
Only alpha and/or numeric characters are allowed.
Username
Agency
Accountancy, Board of
Administration, Department of
Aging, Office on
Agriculture, Department of
Appellate Public Defender
Attorney General
Board of Examiners
Boise State University
Brand Inspector
Building Safety
Catastrophic Health Care
Commerce, Department of
Commission for Libraries
Commission for the Blind & Visually Impaired
Commission of Pardons & Parole
Commission on the Arts
Correctional Industries
Correction, Department of
Dentistry, Board of
Division of Career Technical Education
Division of Financial Management
Division of Occupational and Professional Licenses
Drug Policy
Education, Board of
Engineers & Surveyors, Board of
Environmental Quality, Department of
Finance, Department of
Fish & Game, Department of
Governor, Office of the
Health District - 1
Health District - 2
Health District - 3
Health District - 4
Health District - 5
Health District - 6
Health District - 7
Health & Welfare, Department of
Hispanic Affairs
Historical Society
House
Human Resources
Idaho Code Commission
Idaho State Police
Idaho State University
Industrial Commission
Information Technology Services
Insurance, Department of
Investment Board
Judicial Branch
Juvenile Corrections, Department of
Labor, Department of
Lands, Department of
Lava Hot Springs Foundation
Legislative Services
Lewis-Clark State College
Lieutenant Governor
Liquor Division
Lottery Commission
Medicine, Board of
Military Division
Nursing, Board of
Office of Administrative Hearings
Office of Energy and Mineral Resources
Office of Health and Social Services Ombudsman
Office of Performance Evaluation
Outfitters and Guides
Parks and Recreation, Department of
Payroll Control Agency
PERSI
Pharmacy, Board of
Public Charter School Commission
Public Television
Public Utilities Commission
Racing Commission
Real Estate Commission
Secretary of State
Senate
Soil and Water Conservation Commission
Species Conservation
State Controller's Office
State Independent Living Council
State Insurance Fund
State Public Defense Commission
State Public Defender
State Treasurer
State Vendor
STEM Action Center
Superintendent of Public Instruction
Tax Appeals, Board of
Tax Commission
Transportation, Department of
Treasurer-Control
Uniform Laws
University of Idaho
Veterans Services
Veterinary Medicine, Board of
Vocational Rehabilitation
Water Resources
Wolf Control Board
Women's Commission
Workforce Development
Password
Environment
Development
Simulation
Quality Control
Training
Production
Help
Forgot your password?
Forgot your challenge answer?
Please ensure Javascript is enabled for purposes of
website accessibility