Legacy: Corrections after Time Sheets are Uploaded

Purpose: If corrections are needed or a time sheet needs to be deleted, the Central Payroll Officer (CPO) should work very closely with their Division of Statewide Payroll (DSP) technician.  The Central Payroll Officer (CPO) needs to keep DSP informed so they can also delete the necessary batches from the payroll system.  DSP will also keep the Central Payroll Officer (CPO) informed of errors found and batches deleted.
 
For additional information on corrections after time sheets are uploaded click the links below:

Corrections after initial submission 

After time sheets are uploaded by DSP, they will be in an Archived status.  In the review they will look similar to the review shown below.
 

 
When you click on the Archived it will open a page like the one shown below which will give the Central Payroll Officer (CPO) the opportunity to view the time sheet, recover it and make corrections or mark it for deletion.
 

Report Detail

Opens a time sheet and display it exactly as it was submitted.  The time sheet will remain in Archived status.

Time Sheet Correction

Opens the timesheet and allow the Central Payroll Officer (CPO) to make corrections and resubmit the time sheet.  When Time Sheet Correction is selected the following message will be received: "Are you sure you want to recover timesheet for corrections?"
 
 Special Instructions for DEQ:
    • Opens the selected timesheet and allows the Central Payroll Officer (CPO) to make corrections and resubmit the time sheet. 
    • If employee has multiple time sheets, when 'Time Sheet Correction' is selected the following message will be received:
    • "Employee has multiple time sheets for the pay period that will be recovered.  All recovered time sheets will need to be reprocessed.  Select OK to continue, Cancel to exit."
      • All timesheets will be placed in draft status and will need to be approved and resubmitted.

Mark Deleted 

When "Mark Deleted" is selected, the time sheet will be deleted.  If a timesheet is selected as 'Mark Deleted' a Payroll Remarks in IPOPS must be submitted requesting the batch number be deleted for the selected time sheet.  

Special Instructions for DEQ:

    • If employee has multiple time sheets, when "Mark Deleted" is selected, the time sheet selected will be deleted and the following message will be received:
      • "Employee has multiple time sheets for the pay period.  Selected time sheet will be deleted, other time sheets will need to be reprocessed.  Select OK to continue, Cancel to exit."
    • The selected time sheet will be deleted. The remaining timesheet or timesheets will be placed in draft status and will need to be approved and resubmitted.
      • Note: If a timesheet is selected as 'Mark Deleted' a Payroll Remarks in IPOPS must be submitted requesting the batch number be deleted for the selected timesheet.

Re-Submission

When corrected time sheets are resubmitted the 'Correction' radio button should be checked.
 
 
 

​