AO - Original Appointment

Purpose: This action is used to hire a new employee.  The 'AO' change reason will not allow an agency to rehire a previous employee or transfer an employee from another agency.
 
When an employee is hired into a classified position, some fields will be auto-populated on the IPOPS form.  The following fields will be populated based on the Change Reason, Position Type and the Appointment Type Combo:  Suffix, Class Code of the Position, FTE and Pay Period Hours from the Position, Schedule/Grade of the Class Code and FLSA Code for the Class Code.  The only Appointment Codes available in the drop-down are based on the combination of the Change Reason, Position Type and the Appointment Type Combo.  The Leave Codes are limited in the drop-down based on the populated fields.  If the PCN is changed, all auto-populated fields will be removed, any of the fields with information entered by the user will not be removed.
 
The effective date on the IPOPS personnel action will be used to populate the original hire date, latest hire date and 8-month temporary or probationary appointment date when applicable.  An employee's original hire date will never change and will remain on the employee's record permanently.
 
The adjusted contract salary must be entered when hiring an employee with a rate indicator of 'A' (annual).
 
An employee with an appointment type combination 'NRN', the suffix must be 'H', rate/salary =  0.00 and leave code 'NJ'.
 

 

Upon completion of the Employee Position Information, Employee Information and State & Federal Tax Information, you will need to visit the Employer Deduction Information tab (updates are not required).  You will not be able to send the document to an internal approver or agency authorizer until this is done.

 
For additional information please use the following links:
 
Employee Base Information
 
A valid e-mail address is required for all new hires.
 
Federal & State Tax Information
 
Employer Deductions
 
The direct deposit information and employee deduction information can also be established at this time.
 
Use the following links for additional direct deposit and employee deduction information:
          
Direct Deposit
 
Employee Voluntary Deductions
 
There will be a 'No Modifications' message displayed in the archive if there are no voluntary deductions processed with the document.
          
After all yellow mandatory sections (tabs) and any of the black optional sections (tabs) have been completed, the document can be sent to an internal approver or agency authorizer.
 

Field Requirements

X=  Required

O= Optional

Hourly/Daily Employees

Appt. TypeSuffix​Pay StatusWork Type​Class CodeFTE​Pay Period Hours​Pay Group

Schedule
Grade

Step​Time Sheet Req.​Rate Indicator​Rate SalaryUnemploy. Indicator​FLSA Code​Leave Sched.Overtime Accrual​RHH Accrual​Shift Indicator​DHR Register Number
​XX​XX​XXXXXOXX​XXXXXX​OO
 

Annual Employees

Appt. TypeSuffix​Pay StatusWork Type​Class CodeFTE​Pay Period Hours​Pay Group

Schedule
Grade

Step​Time Sheet Req.​Rate Indicator​Rate SalaryUnemploy. Indicator​FLSA Code​Leave Sched.Overtime Accrual​RHH Accrual​Shift IndicatorOverride AmountOverride Start DateOverride End Date​Adj Contract Amount
​XX​XX​XXXXXOXX​XXXXXX​OO​O​O​X
 
IPOPS Appointments Personnel Approval Cycle
 
Back to Appointments