​ILS - LEAVE INQUIRY – STATEWIDE

Purpose: This inquiry screen is used to view an employee's current leave accrual, leave taken, balances and the dollar value of the unused leave.  The leave shown on the ILS screen is statewide.
 
 
Required Control Fields:
 
Field IdentifierDescriptionLength
USER INIT:User's Initials3
COMP NBR:Your State Organization Code3
FISCAL YEAR/SSN:Requested employee's SSN9
TRAN CODE:Inquiry Screen Identifier - ILS3
SECURITY CODE:User's Assigned Security Code​4
 
 
Reported Fields:
 
CSS HOURS:Total statewide credited state service hours.
MULTIPLE AGENCY:

'Y' if employee active at another agency.

'N' if employee active at only the selected agency.

AS OF PAY DATE:Actual Pay Date
PAY PER END DATE:Pay Period End Date
LAST PP ACCRUED: 
LAST PP TAKEN: 
YTD LV ACCRUED: 
YTD LV TAKEN: 
FYTD TRANS/RECD:

FYTD number of Vacation (VHT) and/or Sick leave (SHC) hours transferred to an employee’s Sick leave balance.

CURRENT BALANCE:This is the current balance as of the pay date shown.  When an EIS-180 (leave transfer) is processed, the hours are added or subtracted on the day the maintenance is ran.  If more than one EIS-180 form is processed for an individual during the payroll cycle, their current sick/vacation balances may be updated more than once.
HIGHEST RATE (H ):Can be 'A' annual, 'D' daily or 'H' hourly.  The rate will only be displayed when the indicator is 'H'.  If the employee is in more than one PCN or more than one agency, the rates are compared to determine the highest rate, but will only display a rate when it is 'H' hourly.
DOLLAR VALUE: 
SICK:Sick leave balance as of the pay date shown in the top portion of the screen.
VACATION:Vacation leave balance as of the pay date shown in the top portion of the screen.  When employees are within 20 hours of the maximum balance allowed, a message will be displayed '**EMPLOYEE NEAR OR AT MAX LEAVE ALLOWED**'
MILITARY:Number of hours coded as 'MLF' (maximum 159 hrs and FLSA = 'F') or 'MLT' (maximum 120 hrs).  When employees are within 19 hours of the maximum amount allowed to be taken in a calendar year, a message will be displayed '**EMPLOYEE NEAR OR AT MAX LEAVE ALLOWED**'
 
Note:  The Last PP Accrued and Last PP Taken fields for SICK, VACATION, and MILITARY will be blank after the Adjustment Payroll is ran at Fiscal Year End.  These fields will be re-populated with the correct amounts after the next Biweekly Final Payroll has been processed.  The 'MILITARY' hours are zeroed out at the end of the calendar year.
 
 
Example: