FAS TC

The FAS transaction code

TITLE

Descriptive title of the transaction code

AGY SFX

Agency Suffix is an informational field that may be used by the agencies for indexing assets.

LOCAT 1

Location 1 is used by agencies to record where an asset is located and to report to Risk Management for insurance purposes

PROP NO

Property Number is an identifier for each asset

COMP NO

Component Number uniquely identifies the Property Number

QTY

Quantity is an information field typically used with real property to define the number of units, such as how many acres, square feet, etc.

QTY UNT

Quantity Unit is an information field used to define the unit of measurement (i.e. ACRE, SQFT, etc.).

CLS CD

Class Code is used to categorize the asset and determine which general ledger asset account should be impacted by transactions against the property.

CLS SFX

Class Suffix is used by the agency to give more detail to the class codes.

INS IND

Insurance Indicator is used by to identify how an asset is to be insured and to describe the type of coverage.

CAP IND

Capital Indicator indicates if an asset is to be capitalized.

COND CD

Condition Code is an information field used by agencies to record the general condition of the asset.

U LIFE

Useful Life is a field used to calculate depreciation. It is usually looked up from the Class Code Descriptor (FD02) table.

FUND

The Fund indicator is used with interfaces to STARS and A​CFR reporting.

FUND DT

Fund Detail uniquely identifies the Fund and is used with interfaces to STARS.

ACQ MTH

Acquisition Method is used to record the original method used to acquire the asset.

ST MTH

State Depreciation Method is a field used to determine the depreciation method used for the calculated statewide depreciation.

AGY MTH

Agency Depreciation Method is a field used by an agency to book depreciation using a different depreciation method than the method used for statewide depreciation.

ADT DT

The Acquisition, Disposition, Transaction Date indicator is a field necessary for any transaction impacting the History File.

DEPR DT

Depreciation Date is a field used to indicate the transaction date of a depreciation expense and to populate the last depreciation date on the Property File.

ADT AMT

The ADT Amount field is used for the Acquisition, Disposition, and Transaction Amount. It is required on most financial transactions other than depreciation.

ST DPR

The State Depreciation Amount is used for Statewide Depreciation. Typically, depreciation transactions will be system-generated.

AGY DPR

The Agency Depreciation amount is used for the Agency Depreciation Method. Agencies have the option to use a different depreciation method, or capitalization threshold, thereby having different depreciation amounts. Typically, depreciation transactions will be system-generated.

REP VL

Replacement Value is the field used to record the cost to replace the asset. This value is used for insurance purposes.

REF PRP

Reference Property Number contains the Property Number entered in STARS and passed to the FAS Hold File. It is typically required for all transactions processed through STARS and all system-generated transactions. It is automatically added as the same number as the Property Number when entering transactions directly into FAS

REF CMP

Reference Component Number contains the component number that was entered in STARS and passed to the FAS Hold File.

RESP NM

Responsible Last Name is that is recommended to track inventory responsibility.

RM BILL

Risk Management Bill code is required for data download to Risk Management. Agencies can accept the default of 1000, or they may choose to set up cost center codes for the insurance billing process.

CDOC

Current Document Number represents the current document number used on the original purchase transaction in STARS. Agencies can use the field to correlate a property record to the original STARS transaction.

DISP MD

Disposition Method is used to record the method used to dispose of an asset. The table entries should tie to the Board of Examiners Asset Disposal Form disposition options.

DISP %

Disposition Percentage is a field used to record the percentage of an asset being disposed. During data entry, if less than 100% is entered in the field, it is a partial disposition and transactions are generated to remove partial depreciation and potentially gains and losses.

OWNRSHP

The Ownership indicator is to record the ownership of the asset. The ownership information is needed for statewide reporting, federal property inventory reports, etc.

INSRV DT

In-Service Date is a field used to record the date the asset was placed in service, which is used for reporting and depreciation expense.

SAL VAL

Salvage Value is a field used when calculating depreciation expense.

STATUS

Status Code is a field used to specify if the asset is “in use”, “idle”, “stored”, or “disposed”.

LOCAT 2

Location 2 is an information field used by agencies to identify the physical location of an asset.

REGIST

The Register Number identifies transactions types (Acquisitions, Dispositions, Adjustments, etc.). It is also used to determine which subobject will be used for a STARS interface transaction. (Register 8, non-financial transactions, does not create STARS interface transactions.)

Register 1 - Acquisition (from STARS)

Register 2 - Acquisition (from FAS)

Register 3 - Replacement Revaluation

Register 4 - Gain / Loss / Depreciation Removal

Register 5 - Disposition

Register 6 - Depreciation

Register 7 - Adjustment to Original Amount (230R)

Register 8 - Non-Financial Change

Register A - Current Year Asset Removal 

Register B - Prior Year Asset Removal

Register C – Add  a property previously Removed

TRANTP

Transaction Type – The transaction type identifies the origin of the transaction.

Type “0” indicates that the transaction originated in STARS – the transaction must be processed through the S033 screen.

Type “1” indicates the transaction originated in FAS – the transaction must be processed through the S035 screen.

BUDU

Budget Unit – Edit Indicator for the Funding Source Screen Budget Unit Field.

FNMATCH

Fund Match – Edit Indicator for Fund Match. If the transaction requires that the FAS Hold File Fund Source matches the FAS Property File Fund Source then this indicator will be a ‘M’.  

RCMATCH

Record Match – Processing edit indicator for matching records to the FAS Property File.  If this field is ‘M’, then the Property Number and Component Number used on the transaction must exist on the FAS Property File. This is required for transactions such as dispositions, because you cannot dispose of a property that is not on the system.

APPLVL

Approval Level – Indicates the required release approval level for posting the transaction.

Generally Non-financial changes (Replacement Revaluation) transaction codes have an approval level of 2.

Acquisition transaction codes have an approval level of 3. Dispositions have an approval level of 4.

Inactivate Adjustments (correction to a record) transaction codes have an approval level of 7.

System Generated transactions codes have an approval level of 8.

GEN-GVT-TC

Generated Governmental Transaction Code – The STARS Transaction code generated for transactions with a governmental funding source.

GEN-PRO-TC

Generated Proprietary Transaction Code – The STARS Transaction code generated for transactions with a proprietary funding source.

GVTFUND

Governmental Fund – Fund number used to post assset information in the STARS General Ledger.

GOV GL

PRO GL

Governmental General Ledger Account

Proprietary General Ledger Account

The General Ledger account passed to STARS with the generated transaction codes. The generated transaction codes contain one general ledger account and FAS provides the offsetting entry general ledger account number.

GEN FAS TC

Generated FAS Transaction Code – A FAS Transaction Code may generate another FAS transaction code, such as removing depreciation on a disposition, gains or losses on sales, etc.  FAS transaction codes may also be generated due to Register processing logic and the use of descriptor tables FD16 and/or FD02

01

Original Amount (positive balance)

02

Agency Disposition Adjustment Amount (negative balance)

03

Not currently used

04

Salvage Amount (negative balance)

05

State Accumulated Depreciation Amount  (negative balance)

06

Agency Accumulated Depreciation Amount (negative balance)

07

Disposition Amount (negative balance)

08

Replacement Amount (positive balance)

09

Gain Amount  (positive balance)

10

Loss Amount  (negative balance)

11

Positive Adjustment Amount  (positive balance)

12

Negative Adjustment Amount  (negative balance)

13

Statewide Liquidated Depreciation (positive balance)