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Add Additional Transactions to a Batch

Introduction

NOTE:You cannot add transactions to a P-Card (*), G, Z, or Q batch.

If you need to add more transactions to a batch (that is not in Edit Mode 3), open the VIEW OR SELECT BATCH HEADERS (S0530), and then select a batch in the VIEW BATCH SUMMARY (S520) screen.

Then open the CHANGE BATCH OR VIEW DETAIL TRANSACTIONS (S510) screen to add transactions to the batch.

Contact the DSA Helpline for assistance with those batch types.

Open the View or Select Batch Headers Screen (S530)

1. From the STARS Main Menu, type D in the FUNCTION field and press ENTER. The FINANCIAL TRANSACTION DATA ENTRY (S013) screen will open.

VERSION 3.1 STARS--FINANCIAL TRANSACTION DATA ENTRY MENU S013
FUNCTION: 53
50 ENTER ACCOUNTING TRANSACTION BATCH
51 CHANGE BATCH OR VIEW DETAIL TRANS
52 VIEW BATCH SUMMARY
53 VIEW OR SELECT BATCH HEADERS
54 ENTER ERROR CORRECTIONS 55 RECURRING TRANSACTIONS

2. Type 53 in the FUNCTION field and press ENTER to open VIEW OR SELECT BATCH HEADERS (S0530) screen.

VERSION 3.1         STARS--VIEW OR SELECT BATCH HEADERS                 S530
FUNCTION: S (F=FIRST PAGE, N=NEXT PAGE, S=SELECT BATCH)
           AGENCY: 230
S ----BATCH ID----      BATCH EFFECT ENTERED     ENTERED        COMPUTED
    DATE   TYP NO MODE STA BAL DATE AL COUNT      AMOUNT          AMOUNT
07291999 4 403   3   H   Y 072999 0 00001 0000006981.00   0000006981.00
x 08011999 2 101   2   H   N 080199 3 00001 0000000555.35   0000001444.23
08031999 5 405   3   H   Y 080399 3 00004 0000130050.00   0000130050.00

3. To select a batch header, type S in the FUNCTION field.

4. Press TAB until the cursor is to the left of the DATE of a batch, type an S or X and press ENTER. The batch will open in the VIEW BATCH SUMMARY (S520) screen.

VERSION 3.1                 STARS--CHANGE BATCH HEADER                 S511
ENTER CHANGES - PRESS ENTER WHEN COMPLETE, PRESS PF10 TO CANCEL CHANGE
      BATCH DEPARTMENT:     230
      BATCH DATE:           08171999
      BATCH TYPE:           5
      BATCH EDIT MODE:      1
      BATCH NUMBER:         505
      EFFECTIVE DATE:       081799
   APPROVAL LEVEL:          7
BATCH BALANCE
          ENTERED COUNT:    00005 ENTERED AMOUNT: 000000909.00
         COMPUTED COUNT:    00005 COMPUTED AMOUNT: 000000909.00

Add A NewTransaction to a Batch

Note the edit mode of the batch on the VIEW BATCH SUMMARY (S520) screen in the MODE field and on the VIEW OR SELECT BATCH HEADERS (S0530) screen under the MODE column.

1. Type A in the FUNCTION field on the S510 screen and press ENTER.

2. The cursor will move to the SEQUENCE NUMBER field, but STARS will automatically assign the next sequence number, so just press ENTER.

3. On the GENERAL PURPOSE TRANSACTION ENTRY (S501) screen that opens, enter the transaction as needed. Use the F5 key to validate your data entry.

4. Press F1 to save the transaction.

5. Press F9 to view the Batch Balancing Screen S502. You will see the difference between the Entered Count and Amount and the Computed Count and Amount due to the additional transaction.

6. Press F10 to open the CHANGE BATCH OR VIEW DETAIL TRANSACTIONS screen.

7. On the S510 screen, type B in the FUNCTION field and then press ENTER.

VERSION 3.1         STARS--CHANGE BATCH OR VIEW DETAIL TRANSACTIONS S510
FUNCT: B (A=ADD TRAN, B=CHG HDR, C=CHG TRAN, D=DEL TRAN, R=RECOMP, V=VIEW TRAN
      AGENCY:               230
      BATCH DATE:           08171999
      BATCH TYPE:           5
      BATCH NUMBER:         505
      SEQUENCE NUMBER:            (ENTER IF TRANS: CHANGE, DELETE, OR VIEW)
      BATCH BALANCE
        ENTERED COUNT:       00004 ENTERED AMOUNT: 0000000809.00
       COMPUTED COUNT:     00005 COMPUTED AMOUNT: 0000000909.00

8. On the CHANGE BATCH HEADER S511 screen, change the Enter Count and Amount to match the Computed Count and Amount.

VERSION 3.1                 STARS--CHANGE BATCH HEADER                 S511
ENTER CHANGES - PRESS ENTER WHEN COMPLETE, PRESS PF10 TO CANCEL CHANGE
      BATCH DEPARTMENT:     230
      BATCH DATE:           08171999
      BATCH TYPE:           5
      BATCH EDIT MODE:      1
      BATCH NUMBER:         505
      EFFECTIVE DATE:       081799
   APPROVAL LEVEL:          7
BATCH BALANCE
          ENTERED COUNT:    00005 ENTERED AMOUNT: 000000909.00
         COMPUTED COUNT:    00005 COMPUTED AMOUNT: 000000909.00