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Transaction Codes Overview

Transaction codes are used to identify specific accounting functions and to record accounting events in the FAS Property File and STARS general ledger.

Select an appropriate transaction code based upon the origin of the transaction and the type of transaction. The origin of a transaction refers to which application the transaction is made, such as STARS, FAS, Payment Services, etc. The types of transaction include acquisition, disposition, adjustments of financial or non-financial information on property records, etc.

Find a Transaction Code

Use the DAFR4640 Transaction Code Table report (also in Online Reporting if you have been set up to access it) for a detailed list of transactions codes, their required data fields, the General Ledger postings, approval levels etc. You can also find these on the Transaction Code Decision Table S031 screen in FAS.

An additional reference is the FAS Property File Transaction Report (DAFR4510) in Online Reporting. This provides an audit trail of transition activity and can be requested for current or prior month.

Origin of Transactions

Transaction can originate from:

STARS to FAS (From STARS). Transactions that are first entered in STARS or Payment Services (e.g., an expenditure to purchase an asset) and then must be selected from the FAS Hold File and then entered on FAS data entry screen S033.
FAS Direct Data Entry. Transactions that are entered directly in FAS and then must be entered on FAS data entry screen S035.
System Generated (From FAS). Some FAS transaction codes generate other FAS transaction codes (or even STARS transaction codes).

Approval Levels

The Approval Level needed to approve and release the transaction is shown on the DAFR4640 Transaction Code Table report and on the Transaction Code Decision Table S031 screen in FAS.

1 – No post and release ability

2 – Post and release non-financial changes

3 – Post and release acquisitions, non-financial changes

4 – Post and release acquisitions, dispositions, non- financial changes

ACQUISITION TRANSACTION CODES

ACQUISITION (FROM STARS)

TC	Description	Approval Level
A01	CY PURCHASE - LAND - STARS TO FAS	3
A02	CY PURCHASE - BLDGS - STARS TO FAS	3
A03	CY PURCHASE - IMPRV OTH BLDGS - STARS TO FAS	3
A04	CY PURCHASE - MACH & EQUIP - STARS TO FAS	3

ACQUISITION (FROM FAS)

TC	Description	Approval Level
AP1	CY PURCHASE - LAND - FAS	3
AP2	CY PURCHASE - BLDGS - FAS	3
AP3	CY PURCHASE - IMPRV OTH BLDGS - FAS	3
AP4	CY PURCHASE - MACH & EQUIP - FAS	3
A11	CY NON-MONETARY ACQUISITION - LAND - FAS	3
A12	CY NON-MONETARY ACQUISITION - BLDGS - FAS	3
A13	CY NON-MONETARY ACQUISITION - IMPRV OTH BLDGS - FAS	3
A14	CY NON-MONETARY ACQUISITION - MACH & EQUIP - FAS	3
T11	ACQ BY TRANSFER IN FROM ANOTHER AGENCY - LAND	8
T12	ACQ BY TRANSFER IN FROM ANOTHER AGENCY - BLDGS	8
T13	ACQ BY TRANSFER IN FROM ANOTHER AGENCY - IMPRV OTH BLDGS	8
T14	ACQ BY TRANSFER IN FROM ANOTHER AGENCY - MACH & EQUIP	8

RE-ADD AN AQUISITION

TC	Description	Approval Level
AR1	RE-ADD CY NON-MONETARY ACQUISITION - LAND - FAS	7
AR2	RE-ADD CY NON-MONETARY ACQUISITION - BLDGS - FAS	7
AR3	RE-ADD CY NON-MONETARY ACQUISITION - IMPRV OTH BLDGS - FAS	7
AR4	RE-ADD CY NON-MONETARY ACQUISITION - MACH & EQUIP - FAS	7
AS1	RE-ADD CY MONETARY ACQUISITION - LAND - FAS	7
AS2	RE-ADD CY MONETARY ACQUISITION - BLDGS - FAS	7
AS3	RE-ADD CY MONETARY ACQUISITION - IMPRV OTH BLDGS - FAS	7
AS4	RE-ADD CY MONETARY ACQUISITION - MACH & EQUIP - FAS	7
AT1	ADD/RE-ADD PY ACQUISITION - LAND - FAS	3
AT2	ADD/RE-ADD PY ACQUISITION - BLDGS - FAS	3
AT3	ADD/RE-ADD PY ACQUISITION - IMPRV OTH BLDGS - FAS	3
AT4	ADD/RE-ADD PY ACQUISITION - MACH & EQUIP – FAS	3

DISPOSITIONS

TC	Description	Approval Level
DD1	NON-MONETARY DISPOSAL - LAND - FAS	4
DD2	NON-MONETARY DISPOSAL - BLDGS - FAS	4
DD3	NON-MONETARY DISPOSAL - IMPRV OTH BLDGS - FAS	4
DD4	NON-MONETARY DISPOSAL - MACH & EQUIP - FAS	4
DS1	MONETARY DISPOSAL - LAND - FAS	4
DS2	MONETARY DISPOSAL - BLDGS - FAS	4
DS3	MONETARY DISPOSAL - IMPRV OTH BLDGS - FAS	4
DS4	MONETARY DISPOSAL - MACH & EQUIP - FAS	4
DV4	INVENTORY TAKEN OFF FP DUE TO VALUE BELOW THRESHOLD	4
S01	MONETARY DISPOSAL - LAND - STARS TO FAS	4
S02	MONETARY DISPOSAL - BLDGS - STARS TO FAS	4
S03	MONETARY DISPOSAL - IMPRV OTH BLDGS - STARS TO FAS	4
S04	MONETARY DISPOSAL - MACH & EQUIP - STARS TO FAS	4
T01	DISPOSAL BY TRSFR OUT TO ANOTHER AGENCY - LAND	8
T02	DISPOSAL BY TRSFR OUT TO ANOTHER AGENCY - BLDGS	8
T03	DISPOSAL BY TRSFR OUT TO ANOTHER AGENCY - IMPRV OTH BLDGS	8
T04	DISPOSAL BY TRSFR OUT TO ANOTHER AGENCY - MACH & EQUIP	8

DEPRECIATION

TC	Description	Approval Level
D01	CY DEPRECIATION EXPENSE - BLDGS	8
D02	CY DEPRECIATION EXPENSE - IMPRV OTH BLDGS	8
D03	CY DEPRECIATION EXPENSE - MACH & EQUIP	8
D06	PY DEPRECIATION EXPENSE - BLDGS	8
D07	PY DEPRECIATION EXPENSE - IMPRV OTH BLDGS	8
D08	PY DEPRECIATION EXPENSE - MACH & EQUIP	8
C04	ADJUST AGENCY DEPRECIATION - ADD (+)	7
C05	ADJUST AGENCY DEPRECIATION - SUBTRACT (-)	7

GAIN / LOSS

GAIN (FAS SYSTEM GENERATED)

TC	Description	Approval Level
G01	GAIN ON DISPOSITION - LAND	8
G02	GAIN ON DISPOSITION - BLDGS	8
G03	GAIN ON DISPOSITION - IMPRV OTH BLDGS	8
G04	GAIN ON DISPOSITION - MACH & EQUIP	8
G06	AGY GAIN ON DISPOSITION - LAND - FAS ONLY	8
G07	AGY GAIN ON DISPOSITION - BLDGS - FAS ONLY	8
G08	AGY GAIN ON DISPOSITION - IMPRV OTH BLDGS - FAS ONLY	8
G09	AGY GAIN ON DISPOSITION - MACH & EQUIP - FAS ONLY	8

LOSS (FAS SYSTEM GENERATED)

TC	Description	Approval Level
L01	LOSS ON DISPOSITION - LAND	8
L02	LOSS ON DISPOSITION - BLDGS	8
L03	LOSS ON DISPOSITION - IMPRV OTH BLDGS	8
L04	LOSS ON DISPOSITION - MACH & EQUIP	8
L06	AGY LOSS ON DISPOSITION - LAND - FAS ONLY	8
L07	AGY LOSS ON DISPOSITION - BLDGS - FAS ONLY	8
L08	AGY LOSS ON DISPOSITION - IMPRV OTH BLDGS - FAS ONLY	8
L09	AGY LOSS ON DISPOSITION - MACH & EQUIP - FAS ONLY	8

ASSET BAL (DEPR) REMOVAL

ASSET BAL (EQ TO DEPR) REMOVAL (FAS SYSTEM GENERATED)

TC	Description	Approval Level
RD1	REMOVE DISPOSED ASSET BAL (EQ TO DEPR) – BLDGS	8
RD2	REMOVE DISPOSED ASSET BAL (EQ TO DEPR) - IMPROV OTH BLDGS	8
RD3	REMOVE DISPOSED ASSET BAL (EQ TO DEPR) - MACH & EQUIP	8
RD4	REMOVE DISPOSED ASSET BAL (NON-DEPR) - LAND	8
RT1	RVS TRFR OUT ASSET BAL (EQ TO DEPR) - BLDGS	8
RT2	RVS TRFR OUT ASSET BAL (EQ TO DEPR) - IMPROV OTH BLDGS	8
RT3	RVS TRFR OUT ASSET BAL (EQ TO DEPR) - IMPROV OTH BLDGS	8
RT4	RVS TRFR OUT ASSET BAL (NON-DEPR) - LAND	8

INACTIVATES (ASSET REMOVAL)

CURRENT YEAR ASSET REMOVAL

TC	Description	Approval Level
RN1	REMOVE/INACTIV CY ASSET - LAND	7
RN2	REMOVE/INACTIV CY ASSET - BLDGS	7
RN3	REMOVE/INACTIV CY ASSET - IMPRV OTH BLDGS	7
RN4	REMOVE/INACTIV CY ASSET - MACH & EQUIP	7
RA2	REMOVE/INACTIV CY DEPR ON CY ASSET - BLDGS	8
RA3	REMOVE/INACTIV CY DEPR ON CY ASSET - IMPRV OTH BLDGS	8
RA4	REMOVE/INACTIV CY DEPR ON CY ASSET - MACH & EQUIP	8
RQ2	REMOVE/INACTIV CY DEPR ON PY ASSET - BLDGS	8
RQ3	REMOVE/INACTIV CY DEPR ON PY ASSET – IMPRV OTH BLDGS	8
RQ4	REMOVE/INACTIV CY DEPR ON PY ASSET - MACH & EQUIP	8
RS4	REVERSE RQ4 - FAS POSTING ONLY	8

PRIOR YEAR ASSET REMOVAL

TC	Description	Approval Level
RP1	PY ASSET - LAND	7
RP2	REMOVE/INACTIV PY ASSET - BLDGS	7
RP3	REMOVE/INACTIV PY ASSET - IMPRV OTH BLDGS	7
RP4	REMOVE/INACTIV PY ASSET - MACH & EQUIP	7
RB2	REMOVE/INACTV PY DEPR ON PY ASSET - BLDGS	8
RB3	REMOVE/INACTV PY DEPR ON PY ASSET - IMPRV OTH BLDGS	8
RB4	REMOVE/INACTV PY DEPR ON PY ASSET - MACH & EQUIP	8
RF4	REVERSE RB4 - STATUS MUST BE U	8
RX4	REMOVE ASSET PRIOR YEAR - MACH & EQUIP - NONCAFR	8

REPLACEMENT REVALUATION

TC	Description	Approval Level
C02	CHANGE REPLACEMENT\SALVAGE VALUE - ADD (+)	2
C03	CHANGE REPLACEMENT\SALVAGE VALUE - SUBTRACT (-)	2
C06	CHANGE REPLACEMENT VALUE - INCREASE	2
C07	CHANGE REPLACEMENT VALUE - DECREASE	2