Legacy: ​Earnings Codes (ERN) and Leave Accruals

All earnings will use standard taxation unless a Special Payment is used.
 
Vacation, Sick, and Credited State Service accrue on Hours Worked (not the extended OT)
 
Shift is paid at 5% when the shift indicator on the employee's record is 'Y' or the shift override is coded on the time sheet.  If any agency has chosen to develop and define their own shift structure, the shift indicator on the employee's record will be an alpha (A through Z) representing 0% through 25% for eligible shift pay. 
 
A
Accrue
Y
Yes Paid
N
Non-Applicable, Not Paid or Accrued
+
Adds To Balance
-
Reduces Balance
*
Time is used in the Automatic Calculation of Overtime when coded.

 
​
 

HOURS WORKED    

 Earnings Descriptions

Earnings/

Time Code

PaidVACSickCPT RHH OCHSFTCSS
 *Actual Hours WorkedACTYAANNNYA
​​COVID-19 OT Paid (1.5)CVA​​Y​A​A​N​N​N​Y​A
​​COVID-19 OT Accrual (1.5)​CVB​NA​​A+​​N​N​Y​A
​​COVID-19 OT Paid (1.0)​CVCY​​A​A​N​N​N​Y​A
​​COVID-19 OT Accrual (1.0)​CVD​N​A​A​+​N​N​Y​A
​​COVID-19 REGULAR​​CVR​Y​A​A​N​N​N​Y​A
​COVID-19 HOL OT Paid 1.5CVW​Y​​A​A​N​N​N​Y​A
​​COVID-19 HOL OT Accrual 1.5​CVXN​​A​A​+​N​N​Y​A
​COVID-19 HOL OT PAID 1.0​CVYY​​A​A​N​N​N​Y​A
​COVID-19 HOL OT ACC 1.0​CVZN​​A​A​+​N​N​Y​A
*Holiday Worked Accrual (1.5)HOANAA+NNYA
*Holiday Worked Paid (1.0)HOPYAANNNYA
*Holiday Worked Accrual (1.0)HOSNAA+NNYA
*Holiday Worked Paid (1.5)HOWYAANNNYA
* Holiday Worked Law (1.5)HWLYAANNNYA
 Non Working HoursNWHYNNNNNYN
​On-Call Hours EarnedOCENNNNN+YN
​On-Call Hours PaidOCHYNNNNNYN
​BOE Overtime Paid (1.0)OFSYAANNNYA
​BOE Overtime (1.5)ONLYAANNNYA
​Overtime Hours Paid (1.0)OPSYAANNNYA
​Overtime Hours Accrual (1.5)OTANAA+NNYA
 *Overtime DistributionOTDYAANNNYA
​Overtime Hours Paid (1.5)OTPYAANNNYA
​Overtime Hours Accrual (1.0)OTSNAA+NNYA
​Prior Pay PeriodPPPYAANNNYA
​RegularREGYAANNNYA
 Regular Hours Held (FLSA = L)RHHNAAN+NYA
​State Active DutySADYNNNNNNA
 Shift Differential SFTYNNNNNYN
​​Telework Regular TEL​​Y​A​A​N​N​N​Y​A

​Telework Holiday OT Accrual (1.5)THA​N​A​A​+​N​N​Y​A​

​Telework Holiday OT Paid (1.0)THP​​YA​A​N​N​N​Y​A​

​Telework Holiday OT Accrual (1.0)THS​N​A​A​+​N​N​Y​A​

​Telework Holiday OT Paid (1.5)​THWY​A​A​N​N​N​Y​A​
​​Telework OT Accrual (1.5)​TOA​NA​A​+​N​N​Y​A​
​​Telework OT Paid (1.5)​TOP​YA​A​NN​N​Y​A​
​​Telework OT Accrual (1.0)​TOS​NA​A​+​N​N​Y​A​
​​Telework OT Paid (1.0)​TPS​YA​A​N​N​N​Y​A​

Leave Taken ​ ​ ​ ​ ​ ​ ​ ​ ​ ​

 Earnings Descriptions

Earnings/

Time Code

PaidVACSickCPT RHH OCHSFTCSS
 Comp Time TakenCPTYNN-NNYN
​Attache Personal Leave TakenATTYNN-NNYY
 FML on the Job Accident Comp Time TakenFJCYNN-NNYN
 FML on the Job Accident SickFJSYAA / -NNNYA
 FML on the Job Accident VacationFJVYA / -ANNNYA
 FML Comp Time TakenFMCYNN-NNYN
 FML Sick Taken FMSYAA / -NNNYA
 FML Vacation TakenFMVYA / -ANNNYA
 Family Servicemember Comp Time TakenFSCYNN-NNYN
 Family Servicemember SickFSSYAA / -NNNYA
 Family Servicemember VacationFSVYA / -ANNNYA
 On-Job-Accident Comp Time TakenJACYNN-NNYN
 On-Job-Accident RHH TakenJAEYAAN-NYN
 On-Job-Accident Sick TakenJATYAA / -NNNYA
 

On-Job-Accident Vacation Taken

JAVYA / -ANNNYA
 Military Leave Taken (FLSA = F)MLFYAANNNYA
 Military Leave TakenMLTYAANNNYA
 On-Call Hours TakenOCTYAANN-YA
​Prior Pay Period Leave TakenPPLYAANNNYA
 Regular Hours Held Taken (FLSA = L)RHTYNNN-NYN
 Red Cross Leave TakenRLTYAANNNYA
 Sick Leave TakenSICYAA / -NNNYA
 Vacation Leave TakenVACYA / -ANNNYA

Leave Transferred ​ ​ ​ ​ ​ ​ ​ ​ ​

 Earnings Descriptions

Earnings/

Time Code

PaidVACSickCPT RHH OCHSFTCSS
​​Sick Hours Transferred​SHC​N​N​-​N​N​N​N​N
 Sick Hours ReceivedSHDNN+NNNNN
 Vacation Hours TransferredVHTN-NNNNNN

Leave Without Pay ​ ​ ​ ​ ​ ​ ​ ​ ​ ​

 Earnings Descriptions

Earnings/

Time Code

PaidVACSickCPT RHH OCHSFTCSS
​​COVID-19 FMLA LWO​CVLNN​N​N​N​N​N​N
 FML on the Job Accident LWOPFJLNNNNNNNN
 FML without Pay LWOPFMLNNNNNNNN
 Family Servicemember LWOPFSLNNNNNNNN
 LWOP On the Job AccidentLWANNNNNNNN
​​LWC COVID-19​LWC​NNN​NN​​NN​​N
 LWOP FurloughLWFNNNNNNNN
 LWOP OtherLWONNNNNNNN
 LWOP SickLWSNNNNNNNN
 Unapproved LWOPLWUNNNNNNNN
​Federal Active DutyMADNNNNNNNN

Leave Pay Off ​ ​ ​ ​ ​ ​ ​ ​ ​ ​

 Earnings Descriptions

Earnings/

Time Code

PaidVACSickCPT RHH OCHSFTCSS
 Comp Time PayoffCPPYNN-NNNN
 On-Call Hours PayoffOCPYNNNN-NN
 Regular Hours Held PayoffRHPYNNN-NNN
 Vacation Leave Payoff  (used by 511, 512, 513 and 514)VCPY-NNNNNN

Generated Leave Pay Off ​ ​ ​ ​ ​ ​ ​ ​

​
 Earnings Descriptions

Earnings/

Time Code

PaidVACSickCPT RHH OCHSFTCSS
​Attache Personal Leave PayoffATPYNNNNNNN
 Prior Comp Time Payoff GeneratedGCPYNNNNNNN
 Comp Time Payoff GeneratedZCPYNN-NNNN
 RHH Payoff Generated (FLSA = L)ZEPYNNN-NNN
 VAC Payoff GeneratedZVPY-NNNNNN

Generated Leave Default Earnings Codes - Leave Default Examples  ​ ​ ​ ​ ​ ​ ​ ​ ​

 Earnings Descriptions

Leave Default

Earnings/

Time Code

PaidVACSickCPT RHH OCHSFTCSS
 FML on the Job Accident Comp Time TakenGACYNN-NNYN
 FML on the Job Accident LWOPGALNNNNNNNN
 FML on the Job Accident Vacation GAVYA / -ANNNYA
 Generated Comp Time Taken  28-day emp GCTYNN-NNYN
 Comp Time Taken GDCYNN-NNYN
 Regular Hours Held Taken GDHYNNN-NYN
 LWOP Other GDLNNNNNNNN
​​FMLA Parental Leave​GDP​Y​A​A​N​N​N​Y​A
 Sick Leave Taken GDSYAA / -NNNYA
 Vacation Leave Taken GDVYA / -ANNNYA
 On-Job-Accident Comp Time TakenGJCYNN-NNYN
 On-Job-Accident RHH TakenGJHYAAN-NYN
 LWOP On the Job Accident GJLNNNNNNNN
 On-Job-Accident Sick Taken GJTYAA / -NNNYA
 On-Job-Accident Vacation Taken GJVYA / -ANNNYA
 Generated LWOP Other  28-day empGLWNNNNNNNN
 FML Comp Time Taken GMCYNN-NNYN
 FML without Pay LWOPGMLNNNNNNNN
 FML Vacation Taken GMVYA / -ANNNYA
 Generated Regular Hours Held Taken 28-day emp GRTYNNN-NYN
​Family Servicemember Comp Time Taken GSCYNN-NNYN
 Family Servicemember LWOP GSLNNNNNNNN
 Family Servicemember Vacation GSVYA / -ANN NYA
  System Use Earnings Codes ​ ​ ​ ​ ​ ​ ​
 Earnings Descriptions

Earnings/

Time Code

PaidVACSickCPT RHH OCHSFTCSS
 Disaster Regular PayDISYAANNNYA
 Manual InterventionMANNNNNNNNN
 Military Deployed FML Hours - (add paid hours during deployment - CPT, HOL, MLT, RHT, VAC)MDFNNNNNNNN
 Military Deployed CSS Hours - (does not accrue hours towards the probationary hours requirement)MDSNNNNNNNY

Other Earnings - Non Hourly Based Earnings ​ ​ ​ ​ ​ ​ ​ ​ ​ ​

 


 

Earnings Descriptions

Earnings/

Time Code

PaidVACSickCPT RHH OCHSFTCSS
 Acting GovernorAGPYNNNNNNN
​One-Time CEC DistributionBLA YNNNNNNN
 Constituent Service AllowanceCAPYNNNNNNN
 ISP Clothing and Cleaning AllowanceCCAYNNNNNNN
 Contract (Not Hourly)CNHYNNNNNNN
​Coaches SupplementalCOAYNNNN N N N
 Cost Savings BonusCSBYNNNNNNN
 Cost Savings Bonus - CapitalCSCYNNNNNNN
 Cost Saving Bonus - OperateCSOYNNNNNNN
 Cost Saving Bonus - T & BCSTYNNNNNNN
​​FFCRA Exempt Bonus​CVEY​N​N​N​N​N​N​N​
​​COVID19 Hazard Pay ​CVK​YN​N​N​N​N​N​N​
 Daily Rate Recalled JudgesDRJYNNNNNNN
 Daily Rate (Board Members and Legislators)DRTYNNNNNNN
 

Sporadic Special Pay

GS1YNNNNNNN
​Incentive PayINCYNNNNNNN
​Lump Sum Pay (Hours)LPHYNNNNNNN
 Lump Sum Pay (Regular)LPRYNNNNNNN
​Lump Sum Pay (Stipend)LPSYNNNNNNN
 

Lump Sum Pay (Temporary)

LPTYNNNNNNN
 

Qualified (Non-Taxable) Moving Expense

MOVNNNNNNNN
 Non Qualified (Taxable) Moving Expense Taxable FringeMTFNNNNNNNN
 Taxable Moving Expense (PERSI)MTPNNNNNNNN
 Non Accountable Reimbursement (Legislature)NARYNNNNNNN
 Recruitment BonusRECYNNNNNNN
 

Retention Bonus

RENYNNNNNNN
 Retroactive Pay (Regular)RPRYNNNNNNN
 Retroactive Pay (Temp)RPTYNNNNNNN
 Shift Pay OtherSFOYNNNNNNN
 Special Pay Judicial Comp Pay OffSJCYNNNNNNN
 Regular Hourly - Judicial SJHYNNNNNNN
​Special Pay - Judicial OvertimeSJOYNNNNNNN
 Special Pay Judicial Vacation Pay OffSJVYNNNNNNN
​Special Pay - Adjunct FacultySPAYNNNNNNN
 Special Pay FacultySPFYNNNNNNN
​Special Pay - ProfessionalSPPYNNNNNNN
 Performance Bonus - Permanent EmployeeSTCYNNNNNNN
 Performance Bonus - Temporary EmployeeSTTYNNNNNNN
 Taxable Fringe BenefitTFBNNNNNNNN
 Taxable Fringe Benefit (PERSI)TFPNNNNNNNN
 Non-Qualified Moving Expense (PERSI)TMPNNNNNNNN
 Non Qualified (Taxable) Moving Expense TMVNNNNNNNN
​
​Temporary Increase
​TSI
​Y
​N
​N
​N
​N
​N
​N
​​N
​Temp Bonus MaxTSMYNNNNNNN
 Taxable Tuition ReimbursementTTRNNNNNNNN
 Taxable Benefit - Excess LifeTXLNNNNNNNN
​
​Wildland FF Diff Pay
​WFH
​Y
​N
​N
​N
​N
​N
​N
​​N

Hours Paid/Not Worked ​ ​ ​ ​ ​ ​ ​ ​ ​

​​​​​​​​​​​
 Earnings Descriptions

Earnings/

Time Code

PaidVACSickCPT RHH OCHSFTCSS
 Administrative LeaveADTYAANNNYA
 Contract Leave FacultyCLFYNNNNNYA
 Contract Leave ProfessionalCLPYNNNNNYA
​​COVID-19 Expand FMLACVFY​​A​A​N​N​N​Y​A
​​COVID-19 Sick Leave​CVH​Y​A​A​N​N​N​Y​A
​​COVID-19 FMLA Sick​CVP​Y​A​A​N​N​N​Y​A
​​COVID-19 ADV SICKCVS​Y​​A​A​N​N​N​Y​A
​​COVID-19 ADMIN LEAVE​CVT​Y​A​A​N​N​N​Y​A
​​Organ Donation​DNO​Y​A​A​N​N​N​Y​A
​ Executive LeaveEXEYAANNNNA
​​FMLA Parental Leave​FMP​Y​A​A​N​N​N​Y​A
 Holiday Not Worked LawHNLYAANNNYA
 Holiday Pay (Executive)HOEYAANNNYA
 Holiday Pay (Not Worked)HOLYAANNNYA
 Jury DutyJURYAANNNYA
​​Paid Parental LeavePAR​Y​A​A​N​N​N​Y​A
​
​Rest and Relaxation
​RNR
​Y
​A
​A
​N
​N
​N
​Y
​A
​
Substitute​ Teacher Paid Leave​​
SUB
YAANNNYA
​

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