DFM Release and STO Release​

​DFM Release

The Department of Financial Management will review certain agency deposits and release them to the State Treasurer’s Office.

1. By default deposits from all agencies are displayed. Select a specific agency from the Agency drop down menu, if desired.

Figure 1 - DFM Release example

 

2. Click View to view the deposit transaction grid.

3. Click Release to release the deposit to the State Treasurer’s Office (STO). An e-mail notification will be automatically sent to STO approvers.

  • Click Return to return a deposit to an agency. Enter notes to explain the reason for the return and click Return. An e-mail notification will be automatically sent to the last approver in the agency.

STO Release

The State Treasurer’s Office (STO) can release deposits, print copies of the deposit and copies of the deposits that are checks only, or return a deposit to an agency.

Figure 2 - STO Release example


 

1. By default, deposits from all agencies are displayed. Select a specific agency from the Agency drop down menu, if desired.

2. The list of deposits can be sorted by clicking a column header, e.g., Type (batch type), Batch (batch number), Total Amt, Date, etc.

3. Click either of the two Deposit icons to view the deposits for a batch.

  • Click the first icon to view and/or print all deposit amounts and types.
  • Click the second icon to view and/or print only the amounts from checks.

Figure 3 - Example of Deposit icons

 

4. Either release the deposit to STARS or return it to the agency.

  • Click Release to release the deposit to STARS.
  • Click Return to return a deposit to an agency. Enter notes to explain the reason for the return and click Return. An e-mail notification will be automatically sent to the last approver in the agency.

Figure 4 - Return a deposit with notes example

 

Unrelease a Document

After a deposit is released, but not yet sent to STARS, you can still undo the release in order to return it to an agency.

1. Click Unrelease, and then click OK.

2. Click Return to return the deposit to an agency.

Figure 5 - Unrelease a deposit example